Job Description

Conveyancing Legal Assistant - Redruth Office

We are seeking a dedicated Conveyancing Assistant to join our friendly and fast-paced Redruth office. This role is ideally suited for someone with some prior experience in a conveyancing department or estate agents.

Role Details:

Work Hours: 9:00 am - 5:15 pm, Monday to Friday, totalling 36.25 hours per week. We offer flexible arrangements, including a 4-day week or split hours over 5 days, to support work-life balance (minimum 21.75 hours). Salary: 23,015 to 24,500 per year (based on full-time hours, 36.25 per week), depending on experience.

Key Responsibilities:

Administrative Support: Assist fee earners with managing case files, correspondence, and document preparation. Document Management: Prepare and organise essential legal documents related to conveyancing matters. General Office Duties: Contribute to departmental tasks, such as filing, data entry, and other support tasks as needed. Client Communication: Act as a first point of contact for clients; handle incoming enquiries via phone, email, and in person; provide updates on file progress and request further information when required. Quotations & Estimates: Prepare and issue initial quotes and estimates for conveyancing services, ensuring accuracy and compliance with pricing policies. Correspondence Drafting: Draft and send routine letters, emails, and forms, including client care letters, authority forms, and instruction confirmations. Transcription & Dictation: Transcribe audio dictation and produce accurate legal documents and correspondence as directed by fee earners. Case Management System (CMS): Use platforms such as Osprey Approach to open new files, track key transaction milestones, update case progress, and maintain detailed electronic records. Searches & Due Diligence: Arrange property searches through online platforms such as PSG and gather related documentation including environmental, drainage, and local authority searches. Land Registry & Title Documents: Obtain official copies and submit applications via the HM Land Registry portal; assist with title checks and property history documentation. File Preparation for Exchange & Completion: Collate and prepare all required documentation ahead of exchange and completion, liaising with clients, solicitors, and lenders as needed. Post-Completion Support: Assist with submission of SDLT returns, Land Registry applications, and mortgage registration; ensure timely closure and archiving of completed files. Financial Admin: Prepare completion statements, draft invoices, and assist with billing queries in accordance with office procedures and Solicitors' Accounts Rules. Compliance & Record-Keeping: Maintain up-to-date and compliant file records in line with GDPR, AML, and firm protocols; flag issues to fee earners or the Practice Manager.

Key Attributes:

Organised and Calm Under Pressure: Effective time management and task prioritisation. Communication Skills: Clear, professional interaction with clients and team members. Microsoft Office Proficiency: Basic experience with Outlook, Word, and Excel.

What We Offer:

Job Types: Full-time, permanent, Graduate, with flexibility options. Salary Range: 23,015 to 24,500 per year, with a yearly bonus (based on full-time hours of 36.25 per week). Additional Benefits: Flexitime, paid overtime, holiday entitlement based on contracted hours, and additional time off at at Christmas and New Year. 9-23 Days annual leave (23 based on full-time) Additional leave on all bank holidays Additional leave at Christmas & New Year Ad-hoc additional hours available (but not mandatory)
If you're looking for a role that provides comprehensive training and the chance to grow within a supportive environment, we'd love to hear from you!

Job Types: Full-time, Part-time, Permanent

Pay: 23,015.00-26,000.00 per year

Expected hours: No less than 21.75 per week

Additional pay:

Yearly bonus
Benefits:

Casual dress Company pension Employee discount Sick pay
Schedule:

Monday to Friday
Work Location: In person