Job Description

HK Law is one of the most recognised law firms in the Dorset and Somerset area, providing legal services locally, nationally and beyond. We offer an inclusive and supportive work environment that encourages professional and personal development and the opportunity for career enhancement.

We are seeking a proactive Conveyancing Legal Secretary to join our team. This is a full time role and will be office based with no opportunity for remote working.

The role involves providing comprehensive secretarial support on a day-to-day basis to the Lawyers within the Residential Land team, to assist them in progressing their caseload of residential conveyancing matters. The role is varied, and you will be working alongside other support staff. Duties will include preparation and presentation of documents, typing via digital dictation methods, inputting information into the case management system (Actionstep) processing of bills, dealing with regulatory compliance as well as general administration such as booking client appointments and managing diaries.

Duties

Assist with all administrative aspects of residential conveyancing transactions Typing and scanning legal documents Document management, filing, and organization within Actionstep Case Management System Draft legal correspondence, reports, and other documentation with accuracy and attention to detail Maintain meticulous case files in compliance with firm standards Sorting, scanning and allocating post to matters, cross referencing important information details Client communication, both via the telephone and email, answering queries and providing information Communication with other relevant parties such as providers, agents, other solicitors etc where applicable Completing relevant compliance required for files Production of accurate, timely and professionally presented documentation, including collating documents together with enclosures Ongoing reviews of matters and chasing aged debts appropriately Dealing with completion of posting slips to claim money for invoices, transferring monies, sending to third parties/clients, add disbursements to the ledger (within boundaries of the role) Assist in administrative tasks such as scheduling meetings, managing calendars, and providing executive administrative support
This role is ideally suited to candidates who have previous experience in a similar legal secretarial/ support role with good overall knowledge of the administrative and compliance process and procedure relating to residential conveyancing. This is a busy role, where there is a need to work to tight timescales and follow specific procedure, therefore, you must be well-organised, deadline focused and have a calm disposition.

Our benefits package is competitive and includes:

25 days annual leave plus Bank Holidays and extra discretionary days off at Christmas Half day off for Birthday Health Cash Plan Life Assurance 4x salary Pension scheme Occupational sick pay Legal Service discounts Social events Sponsorship of legal qualifications Opportunities for self-development
Salary guide: Salary displayed on the advert is a guide only and any subsequent salary offer depend on level of skills, knowledge and experience.

Hours: Standard contractual hours are Monday - Friday, 9.00am - 5.00pm with a 1 hour unpaid lunch break (35 hours per week). Part time hours considered as set out above.

To apply: Please apply via Indeed or head to our website at HKlaw.uk where you can access our vacancies area for more detailed information and to make an application.

NB: Due to business need, this advert may be closed early if sufficient suitable applicants have applied, therefore, if the role is of interest, we recommend applying as soon as possible to avoid disappointment.

If you have not been contacted by 14 February 2026, please assume that it has been unsuccessful on this occasion.

Candidates who do not meet the criteria for the role will not be contacted.

No Agencies Please

Job Types: Full-time, Permanent

Pay: 24,000.00-28,000.00 per year

Benefits:

Additional leave Company events Company pension Cycle to work scheme Free flu jabs Health & wellbeing programme Life insurance Sick pay
Experience:

Legal Secretarial: 1 year (required)
Work authorisation:

United Kingdom (required)
Location:

Poole BH15 (preferred)
Work Location: In person