Job Description

As an organisation that spends public money to provide healthcare services, it is important that we have excellent governance systems in place. These aim to make sure that we meet national regulations to ensure that we provide high quality care, use public funds effectively and look after our staff and patients.



We have a small corporate governance team that drives this work and the apprentice role will be an entry into this team. The role will support colleagues to run an effective corporate governance system and enable timely access to legal services and other specialist advice.



The person undertaking the role will be expected to participate in the Level 4 Governance Officer Apprentice programme covering the following:



Stakeholders and governance in practice

Organisational data and information

Law, finance and accounting for governance professionals

Governance reporting

Systems and processes



Fixed term 20 months - for duration of the e Level 4 Governance Officer Apprentice programme

The duties of the role will include:

Supporting colleagues within the Corporate Governance Team with: -



Undertaking research and collating information and reports as requested by colleagues

Foster and manage positive and effective working relationships with colleagues and partner organisations

Diary support and administration of calendars for Board and Committee meetings

Arrange and take minutes for meetings and prepare meeting papers as required

Board and Committee meeting support, including meeting room bookings and catering arrangements, reminding the team of deadlines, assisting in preparation of reports or collation of relevant documentation, collate committee information and membership information

For meetings that are held in person, attend the meeting to assist with preparing the meeting room, setting up equipment, and 'meeting and greeting' attendees

Maintaining logs of actions arising from meetings

Administration of documentation and responding to correspondence or information requests, including Freedom of Information requests

Dealing with queries sent to our generic Foundation Trust and Membership email accounts and phone lines and signposting as appropriate.



Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives. Our 4,300 members of staff work in many different settings including hospitals, clinics, prisons, secure hospitals, children's centres, schools and people's homes.



We have over 125 sites in a variety of locations in the South of England. In London we operate within the Boroughs of Bexley, Bromley Greenwich and into Kent. We manage hospital sites including Queen Mary's Hospital, Sidcup and Memorial Hospital, Woolwich, as well as the Bracton Centre, our medium secure unit for people with mental health needs. We are the largest NHS provider of prison health services providing healthcare to prisons within Devon, Dorset, Bristol, Wiltshire and Gloucestershire, Kent and South London. We are proud of the care we provide and our people.



Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:



We're Kind



We're Fair



We Listen



We Care

The duties of the role will include:

Supporting colleagues within the Corporate Governance Team with: -



Undertaking research and collating information and reports as requested by colleagues

Foster and manage positive and effective working relationships with colleagues and partner organisations

Diary support and administration of calendars for Board and Committee meetings

Arrange and take minutes for meetings and prepare meeting papers as required

Board and Committee meeting support, including meeting room bookings and catering arrangements, reminding the team of deadlines, assisting in preparation of reports or collation of relevant documentation, collate committee information and membership information

For meetings that are held in person, attend the meeting to assist with preparing the meeting room, setting up equipment, and 'meeting and greeting' attendees

Maintaining logs of actions arising from meetings

Administration of documentation and responding to correspondence or information requests, including Freedom of Information requests

Dealing with queries sent to our generic Foundation Trust and Membership email accounts and phone lines and signposting as appropriate.



As you continue towards your qualification and gain further experience you will also: -



Support financial processes within the team including raising purchase orders

Support the Governance Team to process documents for signing and sealing

Develop and maintain information systems relevant to the responsibilities of the team, including developing and maintaining electronically held databases and ensuring that all filing systems enable the smooth storage and retrieval of information.

Support the Governance Team with the management of risk registers.

Support the Governance Team with signposting legal queries and legal claims administration.

Support the Governance Team with maintaining the database of actions from internal audits and ensure that these are followed up in a timely manner

Support the Governance Team with the trust policy governance process, by maintaining the policy database.

Maintain policy and procedure guidance for activities undertaken in the team and make suggestions for improvements

Update information on trust intranet and website as necessary

Undertake additional duties appropriate to the role and/or grade