Job Description

2025-08-08
Full Time
Temporary
Corporate Travel Associate / Hybrid (2 days/week in Paddington office)/c17 per hour
We are seeking a highly organised and proactive Senior Concierge Meeting & Events Associate to join a global team delivering high-impact corporate meetings and events. This is a fantastic opportunity for an experienced events professional to manage end-to-end logistics, venue sourcing, and stakeholder coordination across a diverse portfolio of internal and client-facing events.
Key Responsibilities:
Event Planning & Execution

• Plan and deliver a range of corporate events, from conferences to large-scale gatherings
• Source venues that meet specific event requirements and client preferences
• Provide curated venue options and side-by-side comparisons
• Build seamless travel itineraries including dining and experiences

Vendor & Stakeholder Coordination

• Negotiate contracts to maximise savings and reduce cancellation risks
• Maintain a database of preferred venues and suppliers
• Coordinate with internal teams and external vendors to ensure smooth execution
• Collaborate with purchasing teams for approvals and payments

Event Logistics & Compliance

• Use platforms like Cvent for venue sourcing and proposal tracking
• Conduct 100% of hotel space searches via Cvent
• Ensure compliance with pharmaceutical regulations and company policies
• Track sourcing metrics, cost savings, and vendor performance

Problem-Solving & Innovation

• Proactively resolve challenges and improve event processes
• Stay informed on industry trends, new venues, and emerging markets

Candidate Profile:

• Minimum 5 years' experience in event planning (medical/pharmaceutical events preferred)
• Strong project management and organisational skills
• Advanced English proficiency; additional languages a plus
• Experience using Cvent for venue sourcing
• Understanding of pharmaceutical compliance in event planning (preferred)
• Travel booking experience beneficial (cross-training available)

Additional Information:

• Hybrid working model with flexibility around event schedules
• Occasional travel required for on-site coordination
• Strong vendor management and stakeholder communication skills essential

This is a unique opportunity to join a global team at the forefront of corporate event delivery. If you thrive in a fast-paced environment and have a passion for creating exceptional experiences, we'd love to hear from you.
Apply now to take the next step in your events career.
__PRESENT
Should you require any support or assistance, please contact your local Gi Group office.
Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Silver status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.
Gi Group of companies includes Gi Group Holdings Recruitment Ltd, Gi Recruitment Ltd, Draefern Ltd, Excel Resourcing (Recruitment Consultants) Ltd, Gi Recruitment Ltd, INTOO (UK) Ltd, Marks Sattin (UK) Ltd, TACK TMI UK Ltd, TACK International Ltd, Grafton Professional Staffing Ltd, Encore Personnel Services Ltd, Gi Group Staffing Solutions Ltd and Gi Group Ireland Ltd. Gi Group Staffing Solutions Ltd are acting as an Employment Business in relation to this role.
We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Gi Group Privacy Statement. To view a copy and to help you understand how we collect, use and process your personal data please visit the Privacy page on our Gi Group website.
Office & Commercial
Administrators
BBBH691830 - Chesterfield
West End - London
Up to 17.00 per hour
GBP
per hour