Job Description

Job Purpose

Assist with the Cost Control and Admin of Terminal and Port Services in the Europe and African Region. Responsible for defining business problems via in-depth investigation and analysis.

Primary Job Responsibilities and Measurement

Product & Quality


Maintain and Analyse cost data and periodically communicate progress to assist stakeholders during procurement process and cost saving drives. Assist with implementation of new developments (new transhipment ports, new services, new routes or new third-party agents) Contribute to a cost avoidance and cost recovery mindset, especially on auxiliary charges. Analyse and provide data for Terminal and Port Services negotiations and tender management.

Strategy implementation and optimisation


Support the Manager and Assistant Manager Terminal Procurement in regular performance review meetings with vendors. Support the team with market intelligence and any business opportunity developments. Assist in any study related to enhancement of strategies, contract or tariffs upon request of the GM, Manager or Assistant Manager Creating detailed business analysis, outlining problems, opportunities, and solutions. Track key performance indicators (KPIs), analyse trend data and use past performance to generate recommendations. Provide administrative procurement support in the preparation and analysis of material prior to vendor contract negotiations. Provide administrative support in the finalisation of contracts and service agreements for internal processes (e.g. Agreement Approval submission) Assist the team in the identification of potential cost saving initiatives. Pro-actively support Go Green Go ONE initiatives.

Maintenance of Internal Company System Tools


Day to day monitor the correctness and validity of data allowing front lines to organise pricing in the most efficient way, including periodic yield review. Monitor and report various cost saving programmes as directed by Management. Timely follow up any query lists related to the cost tariffs with the local Operations Team and take the opportunity to adjust our system accordingly as to avoid reoccurrence. Accurately and timely maintain Terminal and Port Services vendor tariff costs within our operational systems Maintain VRM records in applicable system(s) where required.

Cost Control / Management Plan


Assist in any study related to enhancement of strategies, contract or tariffs upon request of the GM, Manager or Assistant Manager. Ensure contractual rebates and incentives are monitored and actioned. Maintain, Analyse and distribute KPIs for internal and external stakeholders Assist in budget control. Contribute to a cost recovery mindset. Execute effective administrative billing and invoice query resolution

Compliance


Ensure that all processes in relation to Terminal and Ports Services vendor procurement are fully compliant with company rules and regulations such as UK Bribery Act. Assist Manager and Assistant Manager regarding the application JSOX, ISO14001and AEO procedures. Prepare and assist the team with audits Manage vendor related data and agreements in line with procurement policies and audit duties.

Scope of data


In conjunction with the Manager and Assistant Manager work along set budgets for all relevant cost elements. Monitor to ensure that local regions working practices, in Europe and Africa, are able to meet the corporate business requirements related to OCP activities.

People Management and Organization:


Assist direct colleagues and cooperate to an environment where everyone is enabled to perform to the best of their abilities. Support team members in order to achieve personal and/ or team target and KPI's. Maintain an effective relationship with regional and local ONE departments, vendors and customers where required

Location:


Ocean Network Express Europe Ltd - London RHQ Office

Breadth and Range of Responsibilities:


Coordinate Admin, Analyse Cost Data and Support Terminal Procurement.

Key Relationships

The job holder may deal with outside suppliers to discuss operational data and where instructed to negotiate terms and conditions. The job holder deals with internal customers such as Trade, Yield & Sales Departments and BPIT. The job holder deals with Regional Offices i.e. National Organisations or Third Party Agents. Members of both Feeder and Terminal and Port Service Departments. Function head Ocean Procurement. Other departments in RHQ London and Sub-RHQ Rotterdam as well as supporting units near-shore and off-shore. Country Operational departments.

Skills, Qualifications and Expertise

Operational / cost awareness Analytical and methodical Advanced MS Excel, Google Apps skills (essential) Knowledge of process enhancement technics, BI or Data Visualization Tools (preferred) Good interpersonal & communication skills (essential) Ability to forge working relationships both internally and with external parties at multiple levels (essential) Ability to work within a team (essential) Educated to degree level or relevant apprenticeship Experience of shipping or procurement

Competencie

s


Planning and Organisation Problem Solving Innovation and Improvement Decision Making Communication

What We Offer

Paid annual leave of 25 days per annum plus UK bank and public holidays. Hybrid working arrangement. Membership of the Company's Group Personal Pension Plan. Performance Related Pay a pay award and discretionary annual bonus linked directly to their performance in addition to annual review. Permanent Health Insurance. Death in Service. Private Medical Cover (BUPA) after two years' service. Employee Assistance Programme, with free independent confidential support and virtual GP services. An interest free annual travel season ticket loan. Family leave policies enhanced above statutory. Access to the UK's TaxFree Childcare scheme. Enhanced company sick pay policy. Medical health check. Annual eye test and contribution towards glasses for VDU prescriptions. Online employee discount platform.

The closing date for this vacancy is 8th July 2025 but if a significant number of applications are received, it will close earlier.


Applicants must have an existing right to live and work in the UK.