Job Description

An exciting opportunity has arisen for an administrator to work within the NIHR Sheffield Clinical Research Facility.
As a Data Co-ordinator the post holder will work closely with Research Nurses and Principal Investigators and their teams to input sound accurate data for participants taking part in clinical research/experimental medicine trials. In addition they will have responsibility for maintaining trial documentation to regulatory, governance and GCP requirements.
The post holder is expected to display meticulous attention to detail and undertake trial specific training on all existing and new data collection systems whether electronic or paper. All study related activity must be completed to Good Clinical Practice (GCP) legislation.
Please note: Interviews will be held face to face at the Royal Hallamshire Hospital, Sheffield.
Main duties of the job

• Collect and enter data into electronic or paper Case Report Forms (CRF) from source data files and medical records.
• Follow trial specific instructions and Standard Operating Procedures for data entry.
• Ensure all data entered in a meticulous manner with attention to detail.
• Ensure all data entry complies with legislation and Good Clinical Practice (GCP) requirements.
• Validate and interpret data from medical notes for CRF completion.
• Acquire additional clinical trial data from hospital computer systems, GPs, external hospitals and organisations in compliance with information governance.
• Responsible for working to CRF, Sponsor Standard Operating Procedures and Trust Policies.
• Understand and work to the Data Protection Act and the Trusts Information Governance Policy.
• Understand and work to the Trusts Information Governance Policy.
• Maintain patient and research confidentiality.
• Liaise with all members of the multidisciplinary team to ensure the smooth and efficient running of trials

This vacancy is advertised on a fixed term contract basis for a period of a maximum of twelve months due to maternity leave of the substantive post holder. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts and statutory maternity provisions.
Please also note any secondment must first be agreed with your current line manager.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The NIHR Sheffield Clinical Research Facility is a joint venture between the University of Sheffield and Sheffield Teaching Hospitals NHS Foundation Trust. Use of the facility is available to all clinical researchers and provides a specialist environment for the conduct of high quality clinical research. The CRF staff, both clinical and non-clinical, work with investigators to ensure research carried out in the CRF is of the highest possible standard and adheres to Research Governance and the Regulatory Framework.
The CRF is based across the two main acute sites of the Trust, the Royal Hallamshire Hospital (RHH) and the Northern General Hospital (NGH). The RHH site opened in September 2006 with the NGH site opening in September 2009. Both sites provide access to highly skilled research nurse and admin support to Investigators across all clinical areas.
Details
Date posted
04 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
xc2xa324,071 to xc2xa325,674 a year pa/pro rata for part time staff
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
190-0407-DIR
Job locations
Royal Hallamshire Hospital
Glossop Road
Sheffield
S10 2JF
Job description
Job responsibilities
Please view the attached and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description
Job responsibilities
Please view the attached and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Personal Qualities
Essential

• Effective interpersonal skills

Skills and Knowledge
Essential

• Excellent verbal and written communication skills
• Methodical accurate approach to working with excellent attention to detail
• Highly organised with excellent time management skills and ability to work to deadlines
• Ability to work well as part of a team as well as individually
• Knowledge of clinical trial process
• Understanding of medical/scientific terminology

Experience
Essential

• Administrative experience
• Experience of entering data into a variety of systems
• Experience of working independently
• Experience of filing and collating records
• Experience of Microsoft Office, (including, Excel, Powerpoint, Outlook, Word)
• Experience of managing a diverse workload

Desirable

• Experience of working in a healthcare setting
• Experience of working in a Research setting

Education and Qualifications
Essential

• Educated to A Level or equivalent qualification/experience.
• GCSE English and Maths at Grade 4/C or above or equivalent qualification/experience.
• NVQIII in an IT related field or equivalent qualification/experience
• Good Clinical Practice (GCP) certificate or equivalent demonstrable experience

Desirable

• Science or specific data analysis qualification

Person Specification
Personal Qualities
Essential

• Effective interpersonal skills

Skills and Knowledge
Essential

• Excellent verbal and written communication skills
• Methodical accurate approach to working with excellent attention to detail
• Highly organised with excellent time management skills and ability to work to deadlines
• Ability to work well as part of a team as well as individually
• Knowledge of clinical trial process
• Understanding of medical/scientific terminology

Experience
Essential

• Administrative experience
• Experience of entering data into a variety of systems
• Experience of working independently
• Experience of filing and collating records
• Experience of Microsoft Office, (including, Excel, Powerpoint, Outlook, Word)
• Experience of managing a diverse workload

Desirable

• Experience of working in a healthcare setting
• Experience of working in a Research setting

Education and Qualifications
Essential

• Educated to A Level or equivalent qualification/experience.
• GCSE English and Maths at Grade 4/C or above or equivalent qualification/experience.
• NVQIII in an IT related field or equivalent qualification/experience
• Good Clinical Practice (GCP) certificate or equivalent demonstrable experience

Desirable

• Science or specific data analysis qualification

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