Job Description

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Key Information
Job title: Data Sharing Officer
Salary: Circa 40k
Contract type: Permanent
Reference: 2321
Location: Palestra / Hybrid
Application closing date: Tuesday 23rd September 2025 at 23:59pm
Job Purpose
The job holder is responsible for ensuring that all Data Protection Act (DPA) requests received from the police meet the relevant legal and policy requirements for processing of personal data held by TfL in accordance with the (GDPR Act 2018).
Support police and other law enforcement agencies in their investigations by identifying perpetrators through viewing CCTV, merging data sets and analysing large volumes of data & securing it as evidence for use in criminal prosecutions.
The job holder will use their specialist knowledge to provide expert advice and guidance to our policing partners. They will respond quickly to requests relating to major incidents and serious crimes whilst using their initiative to prioritise tasks to meet demands. This in turn helps to keep the network safer for all our passengers.
Key Accountabilities

• Support TfL's contribution to the investigation and detection of crime through the disclosure of personal data to police for investigation into National Security and other serious crimes committed on and off the TfL Network.
• Work with internal & external stakeholders to achieve disclosure objectives making our Networks safer for all who use it.
• Take ownership of own cases by collating & analysing large volumes of complex data & merging of data sets, viewing CCTV including body worn video tagging / downloads for staff assaults to establish an outcome for police investigations.
• Support Tech & Data by carrying out user acceptance testing on various reports as and when required when upgrades to systems occur to ensure that TfL and our third party policing partners are competent in its accuracy before it is released. This includes reporting any anomaly in reports to Tech & Data so that they are investigated and resolved promptly.
• Responsible for coordinating and processing high volumes of requests in a timely manner ensuring all data released to our policing partners is relevant, necessary and proportionate, following agreed processes and adhering to best practice for auditing purposes.
• Draft accurate written statements for sign off by TfL Management for the Crown Prosecution Service with regard to data release on criminal investigations worked on for the police, for evidential purposes.
• Lead on the co-ordination and delivery of police training on all IT systems within the Unit to increase their confidence & knowledge base in interrogating the IT systems to obtain required data to be fully competent to carry out their role.
• Responsible for interpreting complex data from different sources and provide expert, practical advice and guidance to colleagues in the Police and other parties regarding data held on the TfL Systems to aid criminal investigations.
• Contribute to the increased safety & security of TfL's network by assisting police investigations in identifying offenders who commit crimes on our network. This provides reassurance to our passengers, ensures that victims get their desired outcome whilst contributing towards increased patronage and a reduction in reputational damage.

Skills, Knowledge & Experience Criteria
Skills

• Ability to collate information, summarise and report accurately (essential)
• High standards of written communication(essential)
• Strong interpersonal skills and an ability to interact, build and develop effective working relationships with staff in a range of areas and organisations (essential)
• Excellent time management and planning skills and the ability to manage large volumes of correspondence and/or requests (essential)
• Excellent IT skills - MS Office (Excel, Word, Outlook, Access) (essential)
• Excellent prioritising skills , problem solving skills & decision making skills (essential)
• Confident and assertive when dealing with potentially difficult situations (essential)
• Capable of dealing with ambiguity, embracing change and seeking innovation (essential)
• A self motivator with the ability to identify problems and provide solutions (essential)

Knowledge

• In depth knowledge and understanding of related legislation such as the General Data Protection Regulations (GDPR), Freedom of Information Act, Greater London Authority (GLA) Act, Human Rights Act (HRA), and how they impact on the public sector - Essential
• A sound knowledge and understanding of policing procedures, policies and practices in criminal investigation, legislation and statement writing. - Essential
• An understanding of data systems such as Transport and various CCTV systems including Body Worn Video and the rules and regulations which govern them - Desirable
• Good understanding of fares & ticketing across the TfL network - Desirable

Experience

• Demonstrate experience in dealing with Data Protection (essential)
• Experience in using and maintaining databases and record management systems (paper & electronic) (essential).
• Experience of working in a high volume environment with proven ability to work effectively in partnership with police of all ranks and be able to influence and justify complex business decisions (essential)
• Be able to adjust to priorities in an ever changing environment (desirable)
• Proven experience and ability to work in partnership with Transport Policing / Policing / Criminal Justice / Community Safety / Public Transport (essential)
• Demonstrate experience in facilitating training (desirable).

Application Process
Please apply using a two-page CV and two-page covering letter in Arial 11pt. Word (.docx) format preferred and do not include any photographs or images.
Short listing will be carried out based on comparing the information on your CV and cover letter against the Skills / Knowledge / Experience criteria above - so please think carefully about these criteria and ensure your CV and cover letter provide examples / evidence of how you meet them.
Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria.
Benefits
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:
Final salary pension scheme
Free travel for you on the TfL network
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Private healthcare discounted scheme (optional)
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers
Discounted Eurostar travel
Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4 week period. Hybrid working arrangements can evolve subject to business requirements.
We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.

Skills Required