Job Description

Lady Margaret Hall, a college of the University of Oxford, was founded in 1879 with a dual passion for learning and for equality, making it possible for the first time for women to study at Oxford. Today, the College continues to draw inspiration from this great foundation vision. It is now a co-educational academic community of 800 undergraduate and postgraduate students, committed to research and scholarship and to effective, highly personalised teaching and learning for students from all backgrounds.

Alumni Relations & Development at LMH

LMH has had a dedicated Development Office since 1995, working to strengthen and develop the relationship with its 9,500 alumni. There is a full and varied programme of events and publications through which former students are kept up to date with life at LMH today. Fundraising is a central function of the office in support of the College's mission for the effective day-to-day running and long-term future of the College.

It is an exciting time to join the office. In 2028/29 LMH will celebrate its 150th Anniversary with a bespoke programme of events. A significant fundraising campaign is also underway.

There are seven members of the Development Team, led by the Director of Development.

Main purpose of this role:

The Development Assistant will be an integral member of the team, supporting all operational activities, including events, fundraising, volunteer liaison and alumni relations.
Responsibilities


To provide administrative support to the Development Team including:

Development Office Administration
Be the first point of contact for routine queries (telephone, email and post) Monitor, distribute and act upon any emails coming into the Development Office Proofread a range of documents for grammar, punctuation, spelling, and formatting errors Organise, attend and minute the Development Committee (3 per year) Order and oversee stock levels of office supplies
Alumni Engagement and Event Administration
Assist with the administration of the College's events programme. This includes: support with the generation and dispatch of invitations; receiving bookings and payments; sending confirmation emails; updating the database (DARS); creating event packs, and supporting event follow-up activity Attend some out of hours events in Oxford (organised with significant prior notice, for which TOIL will be given or additional hours paid) Liaise with the Academic Office to produce welcome packs for graduating students Provide administrative support for the 150th Anniversary celebration plans, liaising closely with members of the Alumni Volunteer Network Support the administration related to alumni publication mailings including news updates Deliver the alumni birthday card programme
Fundraising Administration
Respond to administrative donor inquiries, providing timely and accurate responses to ensure excellent donor service Assist with the implementation of and provide proactive support for annual giving activities (including telethons), legacy programmes and relevant donor stewardship Support telephone fundraising campaign administration, including advertising student caller roles, collecting applications, arranging room bookings, accommodation, and sending template communications as required Conduct research to verify and update alumni employment information, ensuring the accuracy of employment data in the database.
Other duties as determined.
What we are looking for in your application and at interview


Essentially, you will be a really good administrator, and are great with people, inspiring confidence in those you interact with. You will also need to understand and believe in the value of higher education and the University of Oxford's important part in it.


Essential skills
Experience in administrative roles Experience of using Microsoft Word, Excel, Outlook and PowerPoint to a proficient level Experience of manipulating simple data in spreadsheets
Desirable
Experience of using a CRM and gift processing database (ideally DARS)

Person specification
Proactive, consultative and confident approach to work, taking the initiative where necessary Positive and open-minded attitude embracing continuous improvement Able to work independently and as part of a team Able to multi-task and keep to deadlines Excellent written English and professional email and telephone manner Flexible approach and willing to support the team in a small dynamic office
Desirable
Experience of minute taking Understanding of higher education and charitable giving sectors

Note to applicants:

This is a part time role of c30 hours per week which can be carried out over 4 or 5 days. We operate as a hybrid team and the Development Assistant will be expected to be in the office at least two days a week (with at least one being a Wednesday). End of week in person support may be required when weekend events are being held. We operate an agile working approach with flexible working hours around core office hours possible. Additional (unpaid) leave on top of the existing generous annual leave may be negotiable during school summer holidays.
Terms and Conditions


The salary will be 28,000 - 32,000 per annum (FTE), depending on experience, for a 30-hour week. This is a permanent position.

Benefits of working for the College include 37 days holiday (including bank holidays) for full-time employees, the option to join a University pension scheme and one free meal whilst on duty and the kitchens are open.

Additional benefits include a childcare salary sacrifice scheme, a bicycle purchase scheme, bus and train season tickets, eligibility to apply for a parking permit scheme, employee assistance programme, regular social events and a free annual flu jab. There will be an initial probationary period of six months. Applicants must be eligible to work in the UK.

To apply for this position, please press the 'Apply Now' button and submit a covering letter explaining why you are suitable for this role and your CV in one single document in the 'resume' section.

Deadline for applications

: 9:00am on Wednesday 25th June 2025

Interviews are expected to take place on Wednesday 2nd July 2025.

A principal aim of this College's Equal Opportunities Policy is to ensure that in the recruitment, selection, training, appraisal, development and promotion of employees, the only consideration must be that the individual best meets, or is likely to meet, the requirements of the programme or course or post.

Lady Margaret Hall is committed to provide a learning, working and social environment in which the rights and dignity of all its members are respected, and which is free from prejudice, intimidation and all forms of harassment, including bullying. We seek to ensure that no-one suffers, either directly or indirectly, as a result of discrimination.
About LMH


LMH began with nine women and is now a vibrant academic community transforming the lives of hundreds of students. We are diverse, open, intellectually curious and pioneering. We continue to break boundaries as the first Oxford College to establish a Foundation Year for under-represented students.

Application Deadline

June 25, 2025

Department

Development

Employment Type

Permanent - Part Time

Location

Oxford

Workplace type

Hybrid

Compensation

28,000 - 32,000 / year