Job Description

About the company

Lanarca is a consultancy company offering bespoke design and management consulting services to a small portfolio of longstanding private sector clients. This role is primarily involved with supporting the two company Directors and key commercial clients but will be expected to be involved to support the charity from time to time, as part of this role.

About the role

This role responds to a growing workload for the Directors and key clients who also require confidential, proactive diary management services and executive level administrative support, which Lanarca is commissioned to provide.

The Diary Manager for Lanarca will play a key role in our small team. Reporting to the Managing Director, the postholder will work closely across a range of commissioned projects, as well as supporting the day-to-day running and administration of a very busy office.

A key aspect of the role includes having overall responsibility for the management of a number of busy diaries and to enable the smooth running of the key individuals for all day-to-day activities.

This involves updating diaries immediately as meetings are arranged, changed, or cancelled, ensuring that all details are accurate to keep all interested parties advised of any changes in a timely fashion. A further aspect of the role is executive support to the Directors for a range of logistics, travel planning, administrative duties and organisational support.

The post holder will also have responsibility for office administration, supporting the wider team procuring office supplies, managing post (incoming and outgoing), managing email filing systems and leading on key projects from time to time, such as event planning or supporting collective team projects.

Joining a small but busy team, this role provides variety, autonomy and will be fast paced, challenging and rewarding.

About the location

Lanarca has a fully equipped office base in Winthorpe, on the outskirts of Newark and within 20-30 mins drive time to Lincoln and Grantham. We act as a 'base' for clients from time to time also, receiving client incoming mail and providing office services from our base. This post will be an office based role to support the smooth running of operations.

About you

You are an outstanding senior administrator and diary manager, with experience supporting senior executives in a busy office setting. You're passionate about your career and excited to undertake a challenging but rewarding role to deliver best-in-class diary management and administrative support, often going 'the extra mile'. You are very focussed on the details, and really enjoy completing work to a very high standard.

You're naturally very organised, and enjoy supporting others to be organised too! You're assertive and confident with the ability to prioritise a busy workload and work at pace. As part of a small team, and with responsibility to represent our Directors and our key clients, you'll bring simply excellent communications skills, and the ability to remain calm and reliable under pressure - even when juggling a variety of competing demands. You thrive in a fast-paced setting.

You bring a high degree of integrity and can connect confidently with senior partners, clients and our Directors, conveying confidence and the highest level of professionalism in your work, whether by phone, email or on occasion, in person.

We are a small team and colleagues work across many project areas to support each other when needed. You'll be keen to work in this way, and enjoy working as part of a flexible, mutually supportive team.

Essential criteria - skills and experience

Skilled in the Microsoft office suite (specifically Excel, Word, Outlook, and PowerPoint). Experience of complex diary management and arranging meetings / preparing papers. Experience of international travel planning, UK logistics and associated administration (e.g. international visa applications) High level of competence in office systems, procurement and all aspects of administration Able to maintain a high degree of confidentiality in all aspects of their work A strong communicator, able to communicate messages clearly to a range of audiences at all levels - both verbally and in writing. Very strong organisational skills and ability to prioritise work. Experience of managing conflicting priorities in a fast paced, constantly changing work environment to achieve successful outcomes. Ability to take responsibility for projects and work autonomously, taking responsibility for own workload Willing to adapt and work flexibly responding proactively to the demands of a small and busy team with a diverse workload
Job Types: Permanent, Full-time

Pay: From 27,000.00 per year

Benefits:

Company pension Free parking On-site parking
Work Location: In person