Job Description

Position Details

Estates Office


Location: University of Birmingham, Edgbaston, Birmingham UK


Full time starting salary is normally in the range 46,735 to 55,755 with potential progression once in post to 62,728


Grade: 8


Full Time, Permanent


Closing date: 24th August 2025

Our offer to you

People are at the heart of what we are and do.


The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.


We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.


We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.


Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.


The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.


Find out more about the benefits of working for the University of Birmingham

Background

Within the Estates Office, we are looking to further strengthen our team across a range of roles and teams. We are looking to recruit people whose achievements and skills will contribute to our success and who share our values of collaboration, respect, inclusion, sustainability and professionalism. We welcome diversity and are committed to ensuring everyone is part of an enjoyable and rewarding culture in which they can do their best work.


As a team, we aim to deliver a world class university experience for the benefit of all students, staff, academics and visitors. We are proud of the role we play in the success of the University, the enjoyment that students, staff and academics get during their time here and ensuring that visitors leave us with the best possible impression of the University.


We operate up to 24 hours a day, 7 days a week, all through the year in order to keep the University running efficiently and effectively, and in recent years have managed to sustain a safe and compliant campus during lockdown and an intensive period of campus re-opening and challenging large scale international events.


The University of Birmingham Estates Office is responsible for both the master planning and stewardship of our extensive estate. Our team is made up of over 180 dedicated members of staff, including 10 apprentices studying Mechanical or Electrical qualifications over a 4-year scheme; all striving to deliver a world class university experience for the benefit of all students, staff, academics and visitors. After our staff, our physical estate is the largest single enabler for our world-class teaching, research and providing a fantastic student experience.


Our estate is large and varied covering 672 acres, with over 300 buildings of different ages, complexities, physical condition and use, ranging from grade 1 and 2 listed properties to brand new state of the art learning and research spaces. It consists of two main campus sites (Edgbaston & Selly Oak) along with properties in Stratford upon Avon,Ansty (near Coventry), Coniston (in Cumbria), Ironbridge and Dubai. The total gross internal area of the estate is 538,000 m 2 . 74% of the non-residential estate is in building condition A and B and we typically spend circa 9M on energy and water each year.


We are committed to sustainability and have achieved a 20% reduction in CO 2 four years ahead of target and we generate 75% of our own energy via on site combined heat and power plants. Furthermore, we continue to reduce our carbon footprint by 3,000 tonnes per year on average and maintain more than 9,200 trees.

Role Summary

The Team are directly responsible for the delivery and management of a number of functions. This includes


Building Information Modelling and Digital Twin processes and models, through capital delivery and maintenance of the models; Ownership of Document and Information Management processes for delivery on Capital new build and refurbishment projects; Space and Property Management, for space data management and space utilisation across the university.
The post holder will apply expert knowledge of systems and information management to oversee data within the Common Data Environment (CDE), ensuring effective document control and reporting across all aspects of Digital Information Management within Estates.


The role will lead and manage the processes and submissions for the Estate Management Record and estate data required for TRAC (Transparent Approach to Costing). It will also take the lead on benchmarking activities and conduct in-depth spatial analysis to support strategic planning and evidence-based decision-making.

Main Duties

Building Information Modelling and Information Management

Lead on the development of Information Management process across the Estates portfolio and remit and the provision of periodic reviews for data quality and enhancements Ensure successful collaboration on the Common Data Environment (CDE) and support successful processing of information through workflows. Push the boundaries of analysing, interpreting and presenting large quantities of data and converting data into a presentable format for a variety of audiences to inform decision making and information validation. Support the UoB BIM Requirements and Information Management Requirements and suggest improvements as required during the course of projects, providing updates where required. Using technical expertise of the area, efficiently manage and audit BIM models for level of detail and level of information at each of RIBA design stages as required at each information exchange through to operation. Working with Estates supply chain, facilitate the successful delivery of project O&M's into the CDE and manage the process of information validation within the timescales. Ensuring that data systems are fit for purpose and are used effectively to optimise functionality and efficient clear reporting for senior management.

Systems and Information

Leading on the management of data and system integration projects, including influencing and developing complex project plans Creating and maintaining an overall project management plan for the whole project or projects using project management principles and using appropriate software Identifying objectives and indicators of success Establish effective networking relationships with all stakeholders Delivering data project outputs agreed with senior management, on time, to budget and to the agreed quality standard

Space

Own and manage the annual space validation process, liaising with Schools and Services to ensure accurate and timely completion Working with key stakeholders, design and deliver analytical documentation, dashboards using Power BI, and predictive models to support senior-level decision-making and business intelligence reporting for space efficiency Manage the space data held in the RVT models and CAFM

People Management

Manage diverse groups of staff ensuring relevant targets and goals are achieved within resource constraints. Create a motivating environment where staff are challenged, developed, encouraged and supported to achieve outstanding results. Line management responsibility for the BIM Co-ordinator and the Apprentice Space and Data Analyst Identify appropriate opportunities for development and change and encourage other team members to do the same.

General

Actively manages equality, diversity and inclusion through monitoring and evaluation and actively promoting positive behaviour. Supports the University's sustainability agenda through resource efficient working. Any other duties commensurate with the grade.

Required Knowledge, Skills, Qualifications, Experience

Educated to Degree level (or equivalent qualifications) plussignificant relevant practical experience - where no equivalent qualification is held substantial practical relevant experience and expertise in a series of progressively more demanding roles will be required. Evidence of authoritative knowledge and practical application of scalable information management practices in BIM and Digital Twin environments. Significant experience of analysing, interpreting and presenting large quantities of data using tools such as Power Bi, Tableau with a high degree of accuracy Proven ability to meet targets and managing multiple projects simultaneously. Experience of managing a team and developing colleagues. Excellent communication, interpersonal and negotiation skills. Able to explain complex information to and influence senior colleagues. High level of self-motivation and personal accountability with ability to plan and deliver goals to deadlines under pressure Authoritative knowledge of the work practices, processes and procedures relevant to the role, including broader sector/commercial awareness. Experience of championing Equality, Diversity and Inclusion in own work area. Ability to monitor and evaluate the extent to which equality and diversity legislation, policies, procedures are applied.

Role context

Roles at this level provide authoritative professional advice across a range of activities and/or will lead and manage diverse team(s) and resources. You will use your professional skills to resolve problems. Significant evaluation and independent thought is therefore required to resolve complex issues. You will have wide discretion to decide on direction whilst ensuring activities are broadly consistent with operational policies. You will be able to influence policy through advising on the impact of policy change and implementation in your area of work. You will need to assess the impact of your activities across your area, with related areas and to ensure they fit with the broader objectives of the University.

Core competencies/transferable skills

Working at this level you will be able to develop and successfully use the following core competencies/transferable skills in each of the areas shown below. You will be expected to take ownership for getting things done, including calling on or joining others to assist. You will be expected to be flexible as required in supporting your department and wider University.

Planning and organising

Provide professional expertise, and manage resources and/or a diverse team; Integrate and co-ordinate work across different parts of the department/university, including Planning and Finance; Lead and manage staff who are likely to be carrying out diverse duties, and ensure collaborative working to deliver a successful service; Project manage activities to facilitate major changes; Develop policy within functional guidelines, and contribute to strategic development within own area; Be accountable for the quality and professionalism of service delivery, with an appreciation of longer term issues.

Problem solving and decision making

Anticipate, interpret and assess customer needs, identifying trends, generating original ideas and testing innovative solutions; Deal with significant people management issues such as change programmes; Resolve issues which may not have arisen before through use of experience and judgement.

Organisational understanding

Excellent understanding of their own working area and a broad understanding of the contribution other areas make to the success of the University; Excellent understanding of how the University operates, together with an understanding of how academia operates in the UK; Demonstrates empathy with the academic endeavour and seeks to encourage others to do so.

Relationships and communication

Proactively and sensitively manage the performance of their team and create a motivating environment; Influence others (including across the University) to follow a particular course of action; Represent the department at internal and external meetings/events/network with colleagues in other institutions to share best practice.

Informal enquiries to Caroline Pepper, email: c.pepper@bham.ac.uk


View our staff values and behaviours here

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyone

on our website

.