Job Description

Description

Manage and be accountable for the quality of MIS & Exams across the College, managing designated teams of staff, monitoring relevant daily/ weekly /monthly all College, team and individual KPIs, ensuring high quality data internally and externally, contributing to business planning and manage the departmental budget, in order to ensure the provision of high quality MIS and Exams services for the college.

Main Responsibilities and Duties:

The following is an indication of the type and level of the main priorities expected of this role as directed by your line manager and is not intended to be a comprehensive list of duties or tasks:1. Manage and be accountable for the quality of MIS & Exams across the College, establishing, setting and driving quality improvements, promoting and implementing innovative and best practice techniques, managing performance and setting targets for the continued and sustained improvement of quality in these areas covering short, medium and long term activity and targets for the departments.

Monitor, as required on a daily/ weekly /monthly basis, all College, team and individual KPIs set by the Executive Group for the departments, in particular, monitoring the recording of learner attendance, retention, and achievement, ensuring the development and implementation of appropriate interventions and procedures to enable the optimum availability of high quality data and information, in order to ensure that all such targets are achieved, if not exceeded, where possible. This will include producing management reports and recommendations.

Manage the departmental budget, monitoring expenditure, forecasting future budgetary requirements, ensuring that all financial transactions comply with college financial policies, processes and procedures. This will include ensuring that all purchases and contracted services comply with college and legislative guidance, process and procedures.

Ensure that all data required by the College is collected and recorded efficiently, preparing the statutory ILR returns, the estimates, funding claims and other associated files and data, taking responsibility for all issues relating to external funding, including policy and guidance, advice, data availability, software, ensuring that all indirect processes are documented and audited to ensure compliance and take responsibility for improvements of systems and processes. This will include liaising with EFSA and DFE for college returns.

Maintain existing and develop new computer systems in response to College's needs, improve functionality and support the linkage to other College's system, providing advice, support and training on systems and processes to other College teams, maintaining knowledge of existing reports and their purpose and provide information and guidance to staff and senior managers, writing reports where required and oversee the timely production of other reports, ensuring data accuracy and integrity. This will include ensuring compliance with GDPR and data sharing agreements with external bodies.

Oversee the provision of robust systems for all enrolment processes and criteria, updating existing and requesting new courses, including funding implications, course set up and maintenance, managing the collection and input of timetable data and in year changes to ensure the efficient use of classrooms and ensure the College's electronic register system is fully operational to support accurate attendance reporting.

Manage the designated teams of staff, undertaking recruitment, selection, absence management and appraisal, taking responsibility for allocation of duties, training, managing and monitoring individual and team workloads, discipline, development, time keeping, approval of annual leave etc., and the cost effective use of overtime and time off in lieu for staff, ensuring full compliance with relevant college policies and procedures at all times.

Contribute to the business planning process for the College and designated departments, taking account of the Executive Director guidance and College priorities, providing data and ideas, options and potential solutions based on the knowledge of study programmes, student retention and achievement and their impact on both human, financial and physical resources, assisting with the production of any consultation papers that may be required in the case of staff reductions.

Application Requirements

To ensure compliance with safeguarding guidelines, all applicants must complete the application form in full. This includes providing:A full employment history from the time you left full-time education, with details of any gaps in employment explained. Information on all relevant education and qualifications.
Please note, incomplete applications will not be considered. Your co-operation helps us maintain the highest standards of safety and care for children and young people.

Benefits

Click here to view MidKent College benefits.

About MidKent College

A GOOD local College for Maidstone and Medway

Every year over 6000 students from Medway, Maidstone and beyond choose MidKent College to continue their studies and prepare for their future career.

Our sparkling campuses in Maidstone and Medway boast some of the best vocational training facilities in the country as well as staff and student social zones and more. Our University Centre Maidstone campus provides a valuable higher education and professional training centre for Maidstone, including South East Institute of Technology and the College's Home Energy Centre. Additionally, in September 2024 we proudly opened Medway School of Arts in Chatham's Historic Dockyard.

All of our campuses benefit from ongoing investment programmes so that we can provide fantastic learning environments for our students.

For over 100 years we've been providing high-quality technical training and apprenticeships in a range of subject areas.

In October 2024 Ofsted rated the College as 'Good'.

Commitment to Safeguarding

We are committed to the safeguarding of all our students and staff. This means everyone who works here is required to actively protect them from preventable harm. Our recruitment and selection process includes background checks which will be undertaken on the successful applicant, including an enhanced DBS, and in your application you are required to demonstrate how you meet the Colleges requirements on safeguarding.

The background checks will be carried-out in accordance with the Disclosure and Barring Service (DBS) Code of Practice. The DBS helps employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. We operate in accordance with the DBS Code of Conduct and Privacy Policy. You can access both of these documents at https://www.midkent.ac.uk/about-us/policy-and-privacy-information

MidKent College is committed to safeguarding and the Prevent Agenda and to promoting the welfare of children and we expect all staff to share this commitment. MKC complies fully with the Disclosure and Barring Service (DBS) Code of Practice regarding the correct handling, storage, retention and disposal of Disclosures and Disclosure information, and undertakes not to discriminate unfairly against any subject of a disclosure on the basis of a conviction or other information revealed.




Since the post for which you are applying may involve unsupervised access to children and vulnerable adults, it will be exempt from the provisions of the Rehabilitation of Offenders Act 1974 and amendments to the Exceptions Order 1975, 2013 and 2020. It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children or young people. Candidates who are preliminarily offered a position for such posts will be required to disclose details, cautions (including final warnings or reprimands), or convictions which are not "protected" as defined by the Exceptions Order 1975, 2013 and 2020 or any other matters that may be relevant to their suitability to work for the College including sanctions relating to work with children in any country outside of the UK.




Please note that the College is unable to consider an application further if the candidate declines to complete the Disclosure form.

Commitment to Equal Opportunities

As a proud user of the disability confident scheme the College is committed to equal opportunities and celebrates the diversity of staff and students. As part of our commitment to the scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for a vacancy.

We welcome applications from anyone wishing to work flexibly and those considering a return to work from a career break.

Important Notice for Applicants: Multi-Factor Authentication (MFA) Requirement

To ensure the security of our college systems and protect personal / sensitive information, all staff are now required to use Multi-Factor Authentication (MFA) should your application be successful. This mandated security measure helps reduce the risk of unauthorised access aligned to our cyber security requirements.

Should your application be successful, MFA can be enabled using the Microsoft Authenticator app on your personal or college mobile device. Alternatively, you may request a YubiKey, a physical security key that plugs into your allocated laptop or desktop.