Job Description

Overview

We are seeking a strong supportive Manager to oversee the provision of safe, efficient and accurate dispensing services to our surgery patients, ensuring effective financial control of the services we offer. The ideal candidate will have a background in dispensing services or have worked in community pharmacy.

Candidates should have as a minimum an NVQ Level 2 in line with the NHS Dispensing Services Quality Scheme.

Duties

Manage the general day-to-day operations of the dispensary. Monthly checking of the drug tariff for price and category changes, checking for discontinued drugs and following up changes with drug company representatives where necessary. Maintain and update the computerised prescribing formulary. Liaise with the Integrated Care Board (ICB) Medicines Management Team (MMT) as necessary with regard medicine matters. Implementing drug changes and switches as agreed by the Partners. Working with the Managing Partner and liaising with drug company representatives to ensure we maximise the financial opportunities within the dispensary to remain working to a business surplus. Sorting prescriptions, checking endorsements, preparing forms and submitting prescriptions to the Prescription Pricing Department (PPD). Dealing with prescriptions returned by the PPD. Organising dispensary staff rotas and ensuring adequate staff cover at all times. Training and supporting dispensary staff with their professional development, including encouraging and organising attendance on relevant recognised courses. Arranging and chairing of monthly dispensing staff meetings. Appraising dispensary staff. Undertake regular (at least 6 monthly) competency checks of dispensary staff in accordance with the competencies outlined in the Dispensing Services Quality Scheme. Weekly checking of injectables held and ordering as necessary. Co-ordination of monthly expiry date check of drugs and appliances. Checking dispensary invoices against delivery notes and recording items for bonusing. Checking monthly statements and passing such to the Managing Partner for payment. Extracting details of Personally Administered (PA) items to support the Managing Partner with the monthly VAT return for the Practice. Checking credit notes against returns and chasing outstanding credits. Maintain adequate stocks at main and branch surgeries, ensuring timely stock rotation and minimal out of date waste. Overview the purchasing of dispensary consumables. Co-ordinating the annual stock take by external valuers. Managing returned medication from patients. Managing uncollected medication. Ensuring our control drug register is maintained in line with statutory guidelines including at least monthly stock checks. Overview and preparation, if necessary, of MDS medication wallets. Support the implementation of the Dispensing Services Quality Scheme (DSQS) including specifically the DSQS annual audit and the Dispensing Review of Use of Medication (DRUM) process ensuring the annual target for DRUMS is met. Management, review and update of Standard Operating Process (SOP) libraries for all dispensary processes. Complete the workflow process of simple and straight forward medication changes to patient's records from incoming post from other healthcare providers. More complex changes will be completed by the Practice Pharmacy Team. The completion of other tasks and responsibilities as agreed with the Managing Partner.
A full job description is available.

Job Type: Full-time

Pay: 31,618.00 per year

Work Location: In person

Application deadline: 31/08/2025
Reference ID: Disp Mgr
Expected start date: 01/10/2025