to join our Commercial Team at CPS Head Office in Over. The successful candidate will support Project Management & Commercial Teams to manage project transition from tender to project delivery, financial project reports and completion of the new business contracts, ensuring a timely and accurate service, maximising customer satisfaction.
This role is 41.5 hours per week; Monday - Thursday 08:00-17:00, Fridays 08:00-16:00.
Main responsibilities will include:
Collection, distribution and expediting of all documentation including drawings, specifications, technical submittals and other electronic information and trackers necessary to execute ongoing projects.
Setting up new project enquiries in CRM and assigning Job Numbers (T Numbers) and update accordingly with follow up information.
Management of the customers portals, and 3rd party documentation submission portals.
Updating and converting project enquires to secured projects on CRM and Xpedeon.
Working closely with project managers across departments to ascertain documentation requirements.
Distribution of documentation for each project in line with the clients required submission method or portal.
Collating and compile operating and maintenance manuals to be submitted to achieve project completion.
Liaising with suppliers regarding documentation requirements to produce accurate completion of technical submittals and trackers.
Updating and management of variation cost and sell figures onto Xpedeon.
Weekly production and update of FPR's.
Ad Hoc Administration Duties.
To be considered for this position, you must have:
Customer-service skills with the ability to manage internal and external customer priorities and needs
Capable to work productively independently and as part of a team
Proven ability to multi-task in a driven environment, meeting deadlines
Excellent organisation and administration skills with attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience working with Sage CRM and Xpedeon is desirable
Knowledge of working in a Construction Environment would be advantageous
Minimum Pass of Maths and English at GSCE level or equivalent is required
Job Types: Full-time, Permanent
Benefits:
Company pension
On-site parking
Private medical insurance
Schedule:
Monday to Friday
No weekends
Work Location: In person
Reference ID: Document Administrator
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