Job Description

Job reference number:

SM097

Contract:

6 Month Fixed Term Contract, full time, 35 hours per week- Working hours are 5am-1.00pm

Location:

Kings Hil based (Kent) with hybrid working (4 days in the Kings Hill office and 1 day working from home)

Salary:

25,500 per annum


From paper trails to digital triumphs, precision and compliance, are at the centre of our successful Document Management Team.


We're looking for an enthusiastic, team centric individual to become part of our team as a Document Controller at Charities Aid Foundation (CAF).

What you'll do

At CAF, every one of us contributes to our impact, and as our Document Controller you too will play an integral part in what we do.


The Document Controller is responsible for the efficient management of customer communication and documentation in the CAF Group. The Document Controller ensures the integrity, accessibility and compliance of customer records via accurate digitising, indexing and storing. The Document Controller ensures that stored data is complete and meets the expectations of internal policies and external regulations e.g. GDPR.


As our Document Controller you will:


Convert, index and store physical documents to accessible electronic documentation. Implement document control processes and procedures to ensure compliance with data policy and regulations. Provide inspection across documents to ensure data quality. Maintain an up-to-date knowledge repository of Document Management processes and procedures. Provide subject matter expertise regarding document management and best practises.

Who you'll be

This role is for you if you have experience of working in Document Managementor have relevant transferable skills and are keen to make a difference to society. We are looking for:


Proficiency with document management systems and Document Scanning Technology. Strong IT literacy, including Microsoft Office (Word. Excel, Outlook) and Adobe Acrobat. Accurate data entry and database management to maintain integrity across electronic and paper records. Familiarity with GDPR. Exceptional attention to detail.

What's in it for you?

At CAF you will receive:


Permanent hybrid ways of working where roles allow Six weeks holiday plus bank holidays A wide range of development opportunities to support personal and professional growth Pension scheme with better-than-market employer contribution options Social impact benefit schemes

For all our employer benefits and to gain an insight into our culture and values, please visit cafonline.org/careers.

Who we are

At Charities Aid Foundation we accelerate social progress by providing essential connections between donors, charities and communities.


We safeguard and deliver vital donations, offer expert advisory services and financial products to donors and charities, and provide tailored charity banking through our award-winning bank CAF Bank.


Our purpose is to enable a better landscape for giving and a fair and sustainable future for all.

Diversity and inclusion

We know that the more diverse and inclusive our organisation becomes, the more creative, effective and impactful we will be. Our aim is for our workforce to represent the society we serve, and we have embarked upon an ambitious pathway to achieve this.


We want to attract, retain and develop the best of talent at all levels, and provide a leading and great place to work, where every voice matters.

How to apply

The closing date for applications is 22nd August 2025


Interview date: First stage interviews will be held week commencing 25th August 2025


We reserve the right to close this vacancy early if we receive sufficient applications for the role.


Please complete the form below, attach your CV and Cover letter, then click 'Submit Application' if applying via our website or send your CV to recruitment@cafonline.org quoting reference number

SM097


We welcome applications from everyone who feels they meet the criteria, regardless of age, sex/gender, disability, race, religion, national origin, sexual orientation, marital, veteran or parental status.


Don't meet every single requirement? If you're excited about this role but your experience doesn't align perfectly, we encourage you to apply anyway. You may just be the right candidate for this or other roles.


As a Disability Confident Employer, we guarantee to interview disabled applicants who meet the minimum criteria for the role. Please indicate on the application form if you would like to be considered as part of the Disability Confident Scheme.


To apply for this role you must be able to provide proof of your Right to Work in the UK.


So we can support you to be your best during the application or interview process, please contact our Recruitment team at recruitment@cafonline.org or 03000 123 566 to request assistance or reasonable adjustments.


Job Reference: SM097