Job Description

Are you seeking an exciting opportunity to showcase your skills as a Document Controller? Look no further! UKPN Services are hiring and they want you to be part of their dynamic team.


As a Document Controller, you will have the opportunity to work closely with an Information Manager, ensuring the smooth handling of vital documents. This role offers a blend of on-site and remote work, giving you the flexibility to balance your professional and personal life. After a probationary period of 6 months, you can enjoy 3 days in the office and 2 days working remotely each week.

Principal Responsibilities:

Internal document/content standards covering the full information management lifecycle (organisation, workflow, creation, repository, exchange, versioning, publishing and archiving) Common Data Environment for information control for UKPN Services Provide governance of document types, indexing, numbering, format, review, dispatch, recording and archiving Provide advice on layout, editing and formatting of documents, ensuring detail is maintained Assist project teams during internal or external audits of the project and document management system and ensuring compliance Collaborate with client and subcontractor information control departments to ensure ease of communications Administer graphical and non graphical information for existing projects and for any future contract Ensure contractual obligations for responses to document transmittals are escalated Maintain systems to keep all unnecessary paper and hard copy documentation to a minimum Ensure allocated project workspaces on the CDE is maintained by the following: All incoming and outgoing project information is recorded Update and maintain the Master information Delivery Plan (MIDP) using details from all project Task Information Delivery Plans (TIDP)All documentation requiring review is undertaken promptly All hard copy documentation is scanned and stored electronically and logically for ease of future retrieval All legislative, UK Power Networks Services and contract requirements are maintained within a central library All policies, procedures and forms go through the appropriate approval process Coordinate the review of project information requiring regular review and updating Regular update of relevant document/transmittal registers with accuracy and track, collate and report on issues, risks, reports and registers Assist project teams with written reports related to information control Respond in a pro-active, informative and helpful manner to enquiries from staff and external partners either in person, by phone or by e- mail Control information flows with external suppliers following document control requirements Ensure that the project team is adhering to document control processes and procedures Engage with partners Provide reports on the status of documents at any given time * Undertake additional activities commensurate with the job level and competency