Job Description

Overview
We are seeking a highly organised and detail-oriented Document Controller to support our architectural project teams. The Document Controller will be responsible for managing, tracking, and maintaining all project-related documentation to ensure accuracy, compliance, and timely distribution. This is a critical support role by maintaining clear records and communication throughout the project lifecycle.
Key Responsibilities
Document Management:
o Establish and maintain an organised document control system for architectural drawings, specifications, contracts, and other project-related records.
o Ensure version control, proper naming conventions, and timely updates of all project documents.
Collaboration & Coordination:
o Distribute and track project documentation among internal teams, consultants, contractors, and clients.
o Support architects and project managers in ensuring all stakeholders have access to the latest approved information.
Compliance & Standards:
o Maintain records in line with company policies, ISO standards, and industry regulations.
o Ensure confidentiality and secure storage of sensitive documents.
Monitoring & Reporting:
o Track document status, submittals, and approvals to ensure deadlines are met.
o Generate regular reports on document progress, outstanding approvals, and revisions.
Technology & Systems:
o Manage electronic document management systems (EDMS) and project collaboration platforms (e.g., Aconex, Procore, BIM 360, SharePoint).
o Train project team members in proper document handling and system usage.
Qualifications & Skills
o Minimum 2-5 years' experience in document control, preferably within architectural, engineering, or construction projects.
o Proficiency with EDMS and collaboration tools (e.g., Aconex, Procore, BIM 360, SharePoint).
o Strong organisational, multitasking, and time-management skills.
o Excellent attention to detail and commitment to accuracy.
o Effective communication skills to coordinate across multiple stakeholders.
o Diploma or degree in Architecture, Engineering, Construction Management, or related field (preferred).
Key Competencies
o Strong sense of accountability and reliability.
o Ability to work under pressure and meet deadlines.
o Analytical mindset with problem-solving skills.
o Team-oriented, with the ability to liaise across diverse disciplines.

Skills Required