Job Description

The Document Controller is responsible for managing the day-to-day throughout the design, drawings, and information from external designers for internal review and onward transmittal to the client and site teams.

For maintaining document control logs, recording all correspondence, and maintaining a database of key submission dates. Drawing, printing, and preparation of document submission packs. Assisting the Engineering Manager with design approvals and technical standards review, including maintenance of quality and project documentation.

Key Responsibilities

Key Accountability and Responsibilities

Log all design information into and out of the office Maintain records of revisions and the status of drawings Monitor submission dates and report compliance Prepare packs for review by the Engineering Manager Distribute completed designs to clients and sites Maintain up-to-date master office copies and drawing logs Print and organise hard copies of drawings as required Office administration Assist the Engineering Manager in organising/developing databases Maintain standard documents (CVs, competency matrices, etc) Assist in the review process Arrange site audits to check compliance Periodically review IHS Provide standards when requested by the site Produces a report and schedule in accordance with the Document Handover Report Implement, maintain, and administrate the EDMS as part of the project CDE To facilitate the training of the project EDMS for the project team Integrate with the Project Controls Team (PCT) about Knowledge Management (See Project Controls Execution Plan (PCEP)

Document Controller/Document Management Team (DMT)

Collecting and managing all project documentation and its metadata Ensuring that documentation continues to be correctly collated, categorised, registered and stored and that records are created and retained Managing the distribution of documents between the project and its stakeholders in accordance with agreed workflows and the RACI matrix. (To be defined) Ensuring that all documents received or sent by the project are logged according to the agreed document management processes Ensuring that the current version of a document is available at the point of use Maintaining high-quality standards for internal and external communication and information management within a project

Key Measures and Targets

Effective organisation of systems Timely production and distribution of drawings/designs Efficient maintenance and monitoring of the design progress matrix

Key Relationships

Office team Client Designers Site teams

Essential

Previous experience working in a similar role, in a busy site/office environment Experience in Document Control Management using EDMS systems such as eB, ProjectWise, and SharePoint Extensive Administration experience Good organisational and communication skills O&M manuals Ability to work to a deadline Ability to work with minimal supervision Attention to detail Driving licence

Desireable

Aconex Software Experience

Caring and investing in you

Our values have been embedded at Barhale for over 40 years and they are our guiding principle regarding how we care and invest in people. Our values are our commitment to being a people-centric company.

As a Gold Investors in People company and a Sunday Times 100 Best Company to Work For, we are committed to investing in people. We are passionate about creating a working environment where people are supported throughout their careers, where people can enjoy security and be part of a company that cares about them.

From the moment you join us, your well-being and career aspirations will be supported by;

Competitive salary Company Pension Life Assurance Private Medical Profit share scheme 25 days of annual leave in addition to 8 public bank holidays and loyalty days 8 hours leave of absence for volunteering Employee Assistance Programme to support your mental, physiological and financial wellbeing Flexible benefits via salary sacrifice Company car/green car scheme/car allowance/Van (dependent on position) Leadership & management training and coaching Regular line management engagement and appraisal to support your career progression Development supported by internal and externally delivered training Continuous service awards
Job Type: Full-time

Benefits:

Company pension
Work Location: In person