Job Description

Details

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Reference number

415528
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Salary

29,109 - 34,131
Per annum, pro rata
A Civil Service Pension with an employer contribution of 28.97%
GBP
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Job grade

Executive Officer###

Contract type

Fixed term###

Length of employment

Fixed term contract - one year from start date###

Type of role

Science###

Working pattern

Flexible working, Full-time, Job share, Part-time###

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Didcot, South East England, OX11 0RQ

About the job

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Job summary

The Centre for Radiation, Chemical, Climate and Environmental Hazards (RCCE) is part of the UK Health Security Agency and is responsible for promoting improved health and reduced harm from:

Radiation Hazardous chemicals in the environment Environmental change Extreme weather events such as flooding.

RCCE's functions and responsibilities include:

Providing advice on the topics above The assessment of health risks by means of research and collaborative projects Providing commercial services for radiological and chemical hazard protection Covering key roles in the RCCE Emergency Plans, especially plans for major radiation incidents which need to be maintained in a state of readiness

Personal Dosimetry Service

The Personal Dosimetry Service (PDS) is a commercial service that serves over 5,500 employers working with ionising radiations in the industrial, research and medical sectors, by assessing the radiation doses to their employees. This is carried out by means of passive personal dosemeters, which are issued used by the employee then returned to PDS for processing and reporting. The service helps build experience which informs UKHSA's advice to government and users of radiation and makes a significant contribution towards the agency's income.


Working within the Dose Records Office of PDS, the post holder will be responsible for coordinating the main routine functions of the dose records tasks including assisting with the PDS bespoke database. One of our services is as an Approved Dosimetry Service (ADS) for Co-ordination & Record Keeping.


The postholder will be required to work as part of a small team which is responsible for the maintenance of Dose Records for radiation workers, as set out within the scope by the Health & Safety Executive (HSE) for Requirements for Approved Dosimetry Services under the Ionising Radiations Regulations 2017 (RADS).


The post holder's duties will involve helping to maintain the 8,000+ dose records held on the PDS database, checking and amending dose history data when new data becomes available. They will work closely with the Coordination & Records Manager to ensure the data is maintained promptly and accurately and adheres to both the RADS and the Ionising Radiations Regulations 2017 (IRR17). They will also be expected to identify improvements to PDS bespoke software, review record keeping aspects of the office procedures as well as manual and quality assurance procedures. The role requires interpretation of reports, technical documents such as the RADS and IRR17 plus relevant correspondence, answering queries from customers, other ADS's, CIDI and other radiation professionals.

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Job description

The job holder will be responsible for the routine technical aspects of the service; assessing & adding special entry applications, updating worker dose histories and liaising directly with the HSE Central Index of Dose Information (CIDI) on the regular transfer of data and updates to classified worker data and dose histories. The post holder will also need some understanding of the other aspects of work within the team such as the setting up and issue of orders of radiation dosemeters to the Laboratories, answering calls and resolving customer queries whilst maintaining an excellent level of customer care.


This will require a suitable level of knowledge and experience, as well as the ability to interpret and deal with complicated customer queries. There will also be close internal contact with other areas within PDS including the PDS manager, UKHSA Radiation Protection Advisor's (RPA), IT and Facilities etc.


Externally, the post holder will need to assist in liaising closely with the PDS software support supplier to ensure flexibility and security of the system and data, as well as helping with enhancements and improvements to the system. PDS replaced the main database and the on-line system, August 2024.


Your key responsibilities will include:

Be responsible for the main routine management of the dose records data; ensuring accuracy at all times Manage special entry applications plus checking of estimates and manual doses to ensure these adhere to the requirements of the Regulations and approvals of the service. Enter dose history data onto the PDS bespoke database and issue new/amended/updated reports to customers. This includes entering dose and personal data on, and extracting data from, the database to answer queries. Data entry to Dose Histories is mainly manual and requires a high level of thoroughness and accuracy. Provide information/advice to both new and existing customers on all aspects of the Dose Record Keeping Service. Liaise with the CIDI representative and C&R Manager to ensure dose data is transferred promptly and accurately to the CIDI database as required by RADS. Communicate effectively with customers on the more complicated queries verbally or in writing (email/post), and through our on-line service to ensure their queries are answered. Communicate well with colleagues from their own and other teams in PDS, as well as internal RPA's to ensure an effective service for the customer Help deal with queries regarding the Dosimetry On-Line (DOL) system by working closely with the Service Team Leader to propose enhancements to improve the software and general administrative duties. Ensure QA procedures are followed at all times and monitor accuracy of doses added to records. Work within the team and to tight deadlines laid out in the RADS and by customer requirements. Provide recommendations to line managers on potential improvements to office procedures to improve efficiency or effectiveness of the service and to the database used for coordination and record keeping of PDS. Provide deputy supervision and team leadership to the Dose Records Office on all dose record keeping aspects Check and issue Quarterly & Annual Reports via email (or post) to customers and authorised RPA's

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

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Person specification

Essential criteria

2 A-Levels in Maths and Science + 2 GCSEs in Maths and English or NVQ level 3 Maths and English or significant experience in a technical data analyst role Experience of working in a commercial environment to include direct contact with customers. Experience of supervising and working as part of a team in a customer-oriented environment. Good understanding of computer record functions and processes. Ability to communicate effectively with customers and colleagues orally and in writing at various levels. Ability to work effectively and flexibly as part of a team and form good working relationships with all stakeholders. Attention to detail, ensuring accuracy - including data entry and quality assurance checks. Excellent organisational and planning skills, including prioritisation and time management. Competent computer skills (e.g. Outlook, Word, Excel and web-based products). An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

Benefits

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Alongside your salary of 29,109, UK Health Security Agency contributes 8,432 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy will be assessed using a competency-based framework which will assess your knowledge and experience, and/or skills and abilities outlined in the essential criteria.


You will be required to complete an application form. You will be assessed on the 10 essential criteria listed, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 1000 word supporting statement

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and supporting statement will be marked together.

Longlisting

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In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

Piles Meets all essential criteria will be moved through to the shortlisting stage.

Shortlisting:

In the event of a large number of applications we will shortlist on:

2 A-Levels in Maths and Science + 2 GCSEs in Maths and English or NVQ level 3 Maths and English or significant experience in a technical data analyst role

Please do not exceed

1000 words.

We will not consider any words over and above this number. If you are successful at this stage, you will progress to an interview. Unfortunately, late applications will not be considered.


Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.


Feedback will not be provided at this stage.

Stage 2: Interview (competency based)

You will be invited to a (single) remote interview. In exceptional circumstances we may be able to offer a remote interview.


Knowledge, experience, skills & abilities will be tested at interview


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office/lab based at our Scientific Campus in Chilton.


If based at one of our scientific campuses, you will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone.


To help you during the recruitment process, we will consider any reasonable adjustments that could help you.


An adjustment is a change to the recruitment process or an adjustment at work.


This is separate to the Disability Confident Scheme.


If you need an adjustment to be made at any point during the recruitment process you should:


Contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Organisation info

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


Please visit our careers site for more information https://gov.uk/ukhsa/careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

International Police check:

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.



Feedback will only be provided if you attend an interview or assessment.###

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.###

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements
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Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.###

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.###

Contact point for applicants

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Job contact :

Name : Harry McCullagh Email : harry.mccullagh@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk ###

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website here