Job Description

Ref Number

B02-09816

Professional Expertise

Teaching, Teaching Support and Examination Support

Department

School of Life & Medical Sciences (B02)

Location

London

Working Pattern

Part time

Salary

36,433-41,833

Contract Type

Fixed-term

Working Type

Hybrid

Available for Secondment

Yes

Closing Date

08-Feb-2026

About Us

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The Faculty of Life Sciences (FLS) Education Administration and Student Experience (EASE) team is made up of four areas: Clinical, Programmes, Research, and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams.

About the role

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We're looking for brilliant and proactive Education Administrator to support the administration and delivery of the Critical Care programme in the Faculty of Life Sciences.



This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career within the new FLS Education Administration and Student Experience (EASE) team.



We're looking for organised and student-focused individuals to support our undergraduate and postgraduate programmes within the Faculty of Life Sciences. Providing professional administrative support and information to our students, the post holder will work closely with external partners along with our students and esteemed academic staff. You'll play a key role in managing the academic cycle, from induction and timetabling to assessments and exam boards, while providing responsive support to students and staff. You'll work closely with academic leads and NHS partners to ensure smooth programme delivery and may also contribute to student engagement activities such as socials, field trips, and open days. There's also scope to support improvement projects using Excel and Power Apps, and to collaborate across the wider team when needed. If you're proactive, detail-oriented, and passionate about supporting students, we'd love to hear from you!



Key Responsibilities


Supporting admissions, enrolment, and timetabling

Supporting in person assessments and exam boards

Liaison with academics, external stakeholders and wider UCL

Responding to student and staff queries

Contribute to wider activities across the Programme and EASE Team and support other programmes as needed




The post is available until 4 January 2027 in the first instance.

Working Arrangements

This is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required.



We will consider applications to work on a part-time, flexible and job share basis wherever possible. This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.



This is a dynamic and varied position where no two days are the same. You'll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities.



You'll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas.

About you

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You're a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. You're confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.

What we Offer

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A job description and person specification can be accessed at the bottom of this page.

If you have any queries about the role, please contact fls.hr@ucl.ac.uk.

If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the Faculty of Life Sciences HR Team at fls.hr@ucl.ac.uk@ucl.ac.uk.

The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please visit ucl.ac.uk/ways-of-working to find out more.




As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)

Additional 5 days' annual leave purchase scheme

Defined benefit career average revalued earnings pension scheme (CARE)

Cycle to work scheme and season ticket loan

Immigration loan

Relocation scheme for certain posts

On-Site nursery

On-site gym

Enhanced maternity, paternity and adoption pay

Employee assistance programme: Staff Support Service

Discounted medical insurance


Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

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As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.



We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce.



These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.



You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/