Job Description

Ref Number

B02-09718

Professional Expertise

Administration and Business Support

Department

School of Life & Medical Sciences (B02)

Location

London

Working Pattern

Full time

Salary

36,433-41,833

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

07-Dec-2025

About Us

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Bringing together six UCL divisions and institutes - Cancer Institute, Eastman Dental Institute, Division of Medicine, Division of Infection and Immunity, Division of Surgery and Interventional Sciences and the UCL Medical School - the Faculty of Medical Sciences (FMS) offers a unique mix of pioneering research, best in class researchers and clinicians, cutting-edge facilities and links with world-renowned partner hospitals and institutions.



The faculty is the top in the UK for research power in life and medical sciences (REF 2021) and is consistently ranked in the top 10 in QS rankings. The faculty is dedicated to delivering world-class medical education and developing translational research that benefits patients and society in the UK and globally.



The Education Administration and Student Experience (EASE) staff across the Faculty work together in a close network of teams that support all of our students.



The Medical School's MBBS programme aims to qualify distinctive 'UCL Doctors' - highly capable, and patient-centred clinicians, equipped to practise medicine in a professional, inclusive, and sustainable way, grounded in science and best practice

About the Role

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You will provide specialist administration to postgraduate taught degree programmes, ensuring effective procedures are adopted and documented. You will assist in achieving a high quality and timely service to current and prospective students and staff related to the designated degree programmes, as well as providing support for all matters relating to the teaching and learning activities of students. This includes from enquiry to completion, supporting departmental tasks and processes relating to assessment, student, and programme records.

Appointment Details:

The post is graded at GRADE 6, the annual salary for which ranges from 36,433 to 41,833 (including London Allowance). This is a full-time permanent post available from Monday 19th January 2026. The role will be based at UCL's Bloomsbury Campus and UCL's Stanmore Campus / UCL's Royal Free Campus This role is eligible for hybrid working with a minimum of 40% on site. Currently this role has weekly onsite days on Mondays and Tuesdays/Thursdays. Some flexibility may be able to be explored where required This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please visit ucl.ac.uk/ways-of-workingto find out more

Application Process:

A full job description and person specification can be accessed at the bottom of this page Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification The advert will close on 7 December 2025 at 23:59 GMT, however we may close the advert early if we receive a high volume of applications. Early application submission is recommended. If you have any queries about the role, please contact Andres Vicente A.Vicente@ucl.ac.uk If you need reasonable adjustments or a more accessible format to apply for this job online, or have any queries about the application process, please contact Deepak.Singh@ucl.ac.uk.

About You

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You should have administrative experience in a busy office environment with good communication and interpersonal skills and the ability to adapt and learn new systems, liaise with a variety of people and relate to staff and students in a teaching and learning context.



You will be proactive with the ability to work independently and as a team. You will also be able to manage a busy workload and meet time-critical schedules whilst maintaining a commitment to high quality service.



A full list of requirements and person specification can be found in the job description attached

What We Offer

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As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

The full range of staff benefits can be found here

Our commitment to Equality, Diversity and Inclusion

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As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

You can read more about our commitment to Equality, Diversity and Inclusion here