Job Description

Education Administrator

Novalis Trust - William Morris School

Eastington, Stonehouse, Gloucestershire GL10 3SH

Novalis Trust is a dedicated charity supporting children and adults with Neurodevelopmental Difficulties and other learning needs. William Morris School is a trauma-informed, attachment-focused, and relationship-based boarding school. We provide a nurturing environment for young people who have often experienced childhood trauma and adversity, resulting in complex needs.

The Role

We are seeking a highly organised and motivated Education Administrator to join our team. This pivotal role supports the Senior Leadership Team across both Education and Boarding provisions, ensuring smooth and efficient administrative operations.

Key Responsibilities

Liaise professionally with parents, carers, and external professionals Arrange and coordinate review meetings Maintain and update trackers and records Attend meetings and produce accurate minutes Support staff supervisions and compile reports Prepare and distribute letters and information to parents Manage data entry and maintain compliance evidence for inspections Provide word processing, filing, and reception cover as required

What We're Looking For

Strong IT skills, including proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Canva Excellent organisational and prioritisation abilities Friendly, approachable, and professional telephone manner Attention to detail and accuracy in all tasks Ability to work independently and as part of a team Motivated, proactive, and able to use initiative

Experience

Previous administrative experience is advantageous, but full training will be provided for the right candidate.

Hours & Salary

Term-time only

: 39 weeks per year Monday to Friday, 8:30am - 4:30pm Salary: 23,530 per annum

Benefits for this role include:

Pension Scheme Free onsite parking and free lunch/meals provided Eligible to apply for Blue Light discount card Health Cash Plan for Employees Employee welcome bonus where you could earn an additional 600 in the first year, with payments made between 6 weeks and 1 year (subject to the normal PAYE deductions)

Safeguarding Commitment

Novalis Trust is committed to safeguarding and promoting the welfare of children and young people. All shortlisted candidates will be required to complete a self-disclosure form prior to interview and undergo an Enhanced DBS check for Regulated Activity.

How to Apply

Register your interest to receive an application pack. Please check your inbox and spam folders after registering.

Job: Education Administrator

Purpose:

Assisting the Headteacher and Senior Leadership Team for the Education and Boarding provision at William Morris School

Reporting to: The Headteacher

Main duties

Providing administrative support to the education and boarding teams as required
Liaison with professionals to arrange review meetings including sending out review invitations, chasing attendance and updating trackers

Collating, checking, printing and compiling relevant reports in preparation for upcoming reviews

Proof reading reports

Sending out reports to all relevant parties prior to review meetings and the minutes following the review

Minute-taking at reviews

Data entry including updates to the admissions register, uploading and updating of reports to SharePoint and data entry to education records

Sending letters and information to parents/social workers/professionals regarding pupils' school progress

Updating evidence folders and ensuring up to date information is available for Ofsted and monitoring visits

Assisting with filing and creation of new pupil files

Supporting all administrative tasks required by the education and boarding teams including, but not limited to Admissions Register, off-roll documentation, parent correspondence and calendar management

Other duties

Ordering of stationery supplies

Using and creating systems to enhance the smooth running of the department as required

Answering incoming telephone calls as back-up to main reception/providing reception cover for holidays and sickness as required

Ensuring effective communication within the education department, wider organisation and with key stakeholders

Assisting teachers in accessing relevant education information, i.e. statements of special educational needs and Education, Health and Care Plans

Word processing tasks and administrative tasks

Undertaking training in personal and professional development, including engaging with the Trust's Model of Approach

Assisting to create a caring, stimulating, and safe environment for client groups, staff and visitors

Safeguarding and promoting the reputation of the Trust

Taking all reasonable steps to safeguard own health and safety and that of the Trust's client groups, staff and visitors

This job description is not exhaustive, and additional duties may be required. Working days are subject to change dependent on requirements and cover for absence. The job description is not part of the employment contract and may be varied by the Trust to meet its requirements.

Skills Required

Computer literate - Microsoft Outlook, Word, Excel, PowerPoint, Canva

Good telephone manner

Ability to prioritise and respond appropriately under pressure

Accurate/attention to detail

Motivated, trustworthy, friendly, and approachable

Uses own initiative when required

Job Types: Full-time, Permanent

Pay: 23,530.00 per year

Benefits:

Company pension Discounted or free food Enhanced maternity leave Enhanced paternity leave Free parking On-site parking Sick pay
Work Location: In person