Job Description

We are seeking a motivated, enthusiastic and well organised individual with extensive knowledge of administrative, secretarial procedures and systems. You will need an interest and flair for work within the area of education and staff development as this role will support our education and development programme across occupational therapy services within ABUHB.
Essential skills required for this post include excellent knowledge and understanding of a range of Microsoft office applications. The post holder will need to effectively prioritise workloads, manage time, build and maintain relationships. Effectively communicate in verbal and written formats , while the ability to manage multiple demands is a vital part of the role. The role will form part of a wider occupational therapy team therefore working collaboratively and supporting team working will be critical.
If you think that you have the values, skills and experience to undertake this role and want to learn more about this exciting opportunity, please get in touch.
Please ensure that you review the attached job description and personal specification that outlines the essential requirements of the post.
Main duties of the job
This unique role will play a crucial part in managing the administration activities for a range of education and development workstreams, which will involve both reactive and proactive support. These workstreams include but are not limited to;

• Occupational therapy practice placement education
• Support worker education
• The in-house Occupational Therapy training programme
• Occupational therapy band 5 rotation
• Occupational therapy HEIW funding applications for MSc level study

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Details
Date posted
30 October 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
27,898 to 30,615 a year Per Annum Pro Rata
Contract
Permanent
Working pattern
Part-time
Reference number
040-AC252-1025
Job locations
St Cadocs Hospital
Lodge Road
Caerleon
NP18 3XQ
Job description
Job responsibilities
This position is for 30 hrs, based at St Cadocs Hospital in Caerleon over 4 or 5 days.
At times there will be some requirement to travel to different sites throughout the health board.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Job description
Job responsibilities
This position is for 30 hrs, based at St Cadocs Hospital in Caerleon over 4 or 5 days.
At times there will be some requirement to travel to different sites throughout the health board.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications & Knowledge
Essential

• GCSE Maths and English
• Extensive knowledge of administrative and secretarial procedures and systems which are non-routine, acquired through training and experience to vocational level 3 or equivalent.
• Excellent knowledge and application of IT software, the ability to design databases and spreadsheets
• Demonstrable skills and knowledge of Microsoft office including Word, Excel, Access, PowerPoint, Outlook, SharePoint and ESR

Desirable

• Level 3 diploma in administration, or project management or equivalent qualification related to job role
• Audiotyping

Experience
Essential

• Extensive administration experience in health and social care, or education setting.
• Experience of using a range of technology including networked computer systems
• Experience of using own initiative and ability to prioritise workload appropriately
• Working under pressure to tight timescales
• Excellent minute taking skills

Desirable

• Experience of developing databases
• Experience of developing reports and correspondence

Skills & Attributes
Essential

• Excellent verbal and written communication skills
• Approachable, professional and diplomatic
• Ability to remain calm under pressure and work across many tasks/ projects simultaneously
• Flexible and able to respond to change at short notice

Desirable

• Welsh Speaker (Level 1) or willingness to work towards

Other
Essential

• The ability to move between sites within the health board as required by the job role
• Keyboard skills for regular use of computer systems/touch or audio typing

Person Specification
Qualifications & Knowledge
Essential

• GCSE Maths and English
• Extensive knowledge of administrative and secretarial procedures and systems which are non-routine, acquired through training and experience to vocational level 3 or equivalent.
• Excellent knowledge and application of IT software, the ability to design databases and spreadsheets
• Demonstrable skills and knowledge of Microsoft office including Word, Excel, Access, PowerPoint, Outlook, SharePoint and ESR

Desirable

• Level 3 diploma in administration, or project management or equivalent qualification related to job role
• Audiotyping

Experience
Essential

• Extensive administration experience in health and social care, or education setting.
• Experience of using a range of technology including networked computer systems
• Experience of using own initiative and ability to prioritise workload appropriately
• Working under pressure to tight timescales
• Excellent minute taking skills

Desirable

• Experience of developing databases
• Experience of developing reports and correspondence

Skills & Attributes
Essential

• Excellent verbal and written communication skills
• Approachable, professional and diplomatic
• Ability to remain calm under pressure and work across many tasks/ projects simultaneously
• Flexible and able to respond to change at short notice

Desirable

• Welsh Speaker (Level 1) or willingness to work towards

Other
Essential

• The ability to move between sites within the health board as required by the job role
• Keyboard skills for regular use of computer systems/touch or audio typing

Skills Required