Job Description

About us
The Faculty of Life Sciences (FLS) Education Administration and Student Experience (EASE) team is made up of four areas: Clinical, Programmes, Research, and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams.
About the role
We are seeking a proactive, flexible and highly organised Education Coordinator to lead the administration of two of the UK's largest UKRI-funded Doctoral Training Programmes (DTPs): the LIDo BBSRC DTP and the UCL-Birkbeck MRC DTP, both based in the Division of Biosciences.
Together, these programmes support approximately 200 postgraduate research students across a consortium of London universities.
This is a student-facing role with a strong emphasis on cohort building and engagement across the DTPs. You will work closely with Graduate Tutors, academic leads, central UCL teams, and external partners to deliver a high-quality student experience.
Key Responsibilities:

• Line management of a team of grade 6 staff
• Manage student recruitment cycles, admissions, enrolment, scholarships, Coordinate outreach activities, and annual resident retreats, student symposiums and other key events
• Organise and attend all residential retreats.
• Liaise with key external stakeholders within the LIDo consortium (Birkbeck, King's College London, London School of Hygiene and Tropical Medicine, Natural Resources Institute, Queen Mary, Royal Holloway, Royal Veterinary College, University College London) and their associated partners, including Kew Gardens, Discovery Park and the Natural History Museum.
• Oversea finances, student records, and engagement monitoring
• Record and monitor student interruptions
• Ensure students and staff queries are responded to professionally and promptly
• Contribute to wider activities across the Research Team and support other programmes as needed

This is a varied and impactful role requiring excellent organisation, attention to detail, and the ability to manage multiple priorities. You'll be part of a supportive team and have access to training and development opportunities to grow your skills.
The role is available until 31 January 2030 in the first instance.
Working Arrangements
This is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus and external venue presence will be required. In addition, during induction and cohort building periods, the postholder may be required to be on-site five days a week for up to six-week periods at a time to support operational delivery. Overnight travel during the residential retreats is also required.
We will consider applications to work on a part-time, flexible and job share basis wherever possible.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit for more information.
About you
You're a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. You're confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.
What we offer

• A job description and person specification can be accessed at the bottom of this page.
• If you have any queries about the role, please contact

. * If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact the FLS HR Team at
. * The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work - please visit
to find out more.
As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:
41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
Defined benefit career average revalued earnings pension scheme (CARE)
Cycle to work scheme and season ticket loan
On-Site nursery
On-site gym
Enhanced maternity, paternity and adoption pay
Employee assistance programme: Staff Support Service
Discounted medical insurance
Visit to find out more.
Our commitment to Equality, Diversity and Inclusion
As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.
We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce.
These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
You can read more about our commitment to Equality, Diversity and Inclusion here :
Available documents

Skills Required