Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



EMEA Project Coordinator



Reporting into EMEA Technical Project Manager

Job Summary:

The EMEA Project Coordinator will be the support for BlackRock, assisting in the delivery of all Moves, Adds & Changes (MAC) related projects to client sites across the EMEA portfolio.



Reporting to the EMEA Technical Project Manager, the role of the EMEA Project Coordinator will be to support the coordination and logistics of occupancy and people/desks movements, deliver broad MAC programs and projects delivering key initiatives for the client, with detailed planning, co-ordination, communication, and execution whilst also supporting the wider facilities team in its day-to-day operations, when and if workload permits

Engage with the local teams and vendors supporting the local offices with the logistics of the moves and projects

What this Job Involves:

Build and maintain effective lines of communication with Client/JLL/Vendors to ensure effective and timely decision making and on time delivery of MACs

Prepare and maintain specific reports and trackers

Support the management of dependencies with all teams and ensure resource requirements are met

To support across all parties and input into transparent, factual visibility and communication of progress and points of escalation to key stakeholders

Maintain discretion and confidentiality with regards to all discussed MAC plans and dealings

Work closely with and supporting the JLL EMEA Technical Project Manager in coordinating all reporting documents for the assessment of MAC's, including tracking of Feasibility Reports, Costings and MAC Packages

Seek to continuously improve processes, systems, and overall client satisfaction

Work closely with the JLL EMEA Technical Project Manager teams on the planning of future operations and portfolio management



On receipt of MAC Scope & Drawings, capture details, record on the relevant systems, track progress including due dates and all costs for all workstreams

Support EMEA Technical Project Manager team in scoping, defining, planning, and executing of Programs and projects ensuring that all assumptions are validated and quantified

On receipt of cost approval (purchase order) raise relevant orders for specialist vendors

Prepare for the regular MAC meetings with all teams by regularly chasing outstanding actions

Take accurate meeting minutes and attendance records and circulate

Input and manage MACs on computerised maintenance management system (Corrigo), a key tracking and reporting platform

Manage access and security arrangements for vendors

Track all occupancy changes (desk swap, office layout changes), permanently maintain precise records

Communicate clearly and professionally with all parties, manage general queries, clarify concerns, and identify solutions

Compile specific and accurate MAC Weekly reports and trackers and handover documents on completion of projects

Supporting the management of MACs within the CDM process through preparation and submission of documentation and accurately filing for audits

Health & Safety Management:

Proactively promote a "Safety First" culture in line with the JLL Cardinal Rules of Safety are adhered to

To ensure that all employees are aware of Hygiene, Health and Safety policies and procedures and Fire Regulations

Compliance with in-country legislation across the regional offices

To record and report all accidents within the location adhering to location and company procedures

To ensure all equipment is well maintained and is in good working order

To ensure that all company procedures and work instructions are fully understood and practised by all employees

Working Life:

The role will operate across the EMEA portfolio

The main business language spoken is English

The role will report to the EMEA Technical Project Manager

The role will operate over a 5-day week, Monday to Friday

On occasion there will be a requirement to work weekends or public holidays, this will be arranged in advance

There may be a requirement to travel



Desired Skills & Experience

Ability to work independently and within a team dynamic, managing multiple priorities and deadlines.

Strong and proven analytical, statistical reporting and forecasting skills

Good problem-solving skills

Ability to read and analyze drawings, plans, schedules, schematics

Awareness of EHS

Excellent written & verbal communication skills, and proficient with the use of Microsoft Office tools and Smartsheets

Client facing experience in a quality driven environment

Exposure within a global corporate organization



#LI-JA1

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.