Job Description

Important Notice: Right to Work in the UK

Please note that candidates must have the right to work in the UK without requiring future visa sponsorship. Unfortunately, our company does not provide visa support. We appreciate your understanding and look forward to receiving your application.

Employee Records Administrator

At Clayton Glass, we do things differently--and we're proud of it. The Clayton Difference is at the heart of everything we do, from creating innovative products to fostering strong, lasting relationships with our customers and team members. We believe in honesty, loyalty, and a shared commitment to excellence, which is why we put people first in every aspect of our business.

If you're looking for more than just a job--if you want to be part of a company where your contributions are valued, where growth and development are encouraged, and where you can make a meaningful impact--then Clayton Glass could be the perfect fit for you. Here, we offer not just career opportunities, but the chance to be part of a forward-thinking team that's driving innovation in the glass industry.

At Clayton Glass,

the difference is clear

.

Job Purpose

As our Employee Records Administrator, you'll play a key role in supporting a people-first HR team dedicated to delivering a consistent and professional employee experience. Reporting to the HR Specialist, you'll be responsible for maintaining accurate and confidential employee records, ensuring compliance across all stages of the employee lifecycle.

This role offers full ownership of the onboarding administration process -- from preparing contracts and offer letters to coordinating new starter documentation and system setup. You'll be the first point of contact for new employees, helping to shape their initial experience with Clayton Glass and ensuring a smooth, well-organised introduction to the business.

You'll also support wider HR operations by managing personnel files, updating HR systems, and assisting with audits and reporting. Your attention to detail, structured approach, and commitment to confidentiality will be essential in maintaining the integrity of our employee data.

If you're someone who thrives in a process-driven environment, enjoys supporting others, and is looking to grow within a collaborative and supportive HR team, this could be the ideal opportunity to build a rewarding career in employee administration.

Key Responsibilities

Onboarding & Welcome Experience

Take full ownership of onboarding administration, including preparing offer packs, conducting right-to-work checks, coordinating induction schedules, and ensuring all documentation is complete and compliant.

Serve as the first point of contact for new starters, delivering a warm, professional welcome and ensuring a smooth transition into the business.

Continuously review and improve onboarding materials and processes to ensure consistency, engagement, and alignment with the Clayton Glass values.

Employee Records & HR Administration

Maintain accurate and up-to-date employee records across HR systems and physical files, ensuring compliance with GDPR and internal data policies.

Prepare and issue contracts of employment, offer letters, and other HR-related documentation with precision and confidentiality.

Support core HR processes including absence tracking, probation reviews, and performance management by maintaining logs, reminders, and documentation.

File and archive HR documents securely, both electronically and physically, in line with retention policies.

Assist in compiling HR reports, metrics, and data insights for management and audit purposes.

Employee Support & Communication

Act as a first-line contact for general HR queries, providing clear guidance and escalating complex matters to the HR Specialist.

Offer administrative support to managers and employees across various HR processes, ensuring clarity and consistency in communication.

Training & Development Support

Maintain training records and assist in the coordination of learning and development activities, including scheduling and tracking attendance.

General HR Support

Contribute to HR projects and initiatives as directed by the HR Manager, supporting continuous improvement and operational excellence.

Skills & Attributes

Highly organised and able to manage multiple priorities. Strong attention to detail and accuracy. Ability to handle confidential information with discretion. Excellent written and verbal communication skills. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HR systems. Professional, approachable, and supportive manner. Ability to prioritise workload and meet deadlines.

Experience & Qualifications

Minimum of 2 years' administrative experience

, including confident use of IT systems such as Microsoft Office (Outlook, Word, Excel), email, and data entry tools.

A minimum of National 5 qualification in English

Previous experience in an administrative or HR support role desirable (but not essential). Knowledge of HR processes and employment law basics is desirable.

Employee Benefits:

Discounted Clayton Glass purchases Discretionary quarterly company bonus 25 days of annual leave plus Bank Holidays, plus an extra day off for your birthday Company pension scheme Referral programme Free on-site parking Health & Wellbeing programme Bereavement leave

Additional Information:

Location

: Clayton Glass, 6 James Street, Righead Industrial Estate, Bellshill, ML4 3LU

Working Hours

:

Monday to Thursday:

07:30 am - 4:00 pm

Friday:

07:30 am - 3:00 pm

39 hours/week

Some flexibility with start/finish times available*

Salary: 12.21 per hour [24,761.88 per annum]

Positions Available:

1 opportunity.

If you're ready to be part of a team that values your contributions and offers opportunities to grow, apply now to join Clayton Glass, where the difference is clear!

Job Types: Full-time, Permanent

Pay: 12.21 per hour

Benefits:

Bereavement leave Company pension Free parking Health & wellbeing programme On-site parking Referral programme Sick pay
Ability to commute/relocate:

Bellshill ML4 3LU: reliably commute or plan to relocate before starting work (required)
Education:

GCSE or equivalent (required)
Experience:

Administrative: 2 years (required)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person