Job Description

Estates Administrator (Fleet Focus)

12 Month Fixed Term Contract

Salary: 25,896.00 Per Annum, Plus Desirable Benefits

Full Time, Temporary Position

Based at Port Lympne Hotel & Reserve

Port Lympne Hotel & Reserve is seeking an Estates Administrator on a fixed-term contract, running until March 2027.

This varied role involves maintaining fleet compliance records, coordinating vehicle servicing, inspections, and supplier activity, and supporting fleet procurement and asset management. The postholder will ensure accurate documentation for vehicle risk assessments, audits and departmental meetings, while supporting reporting and record-keeping across the fleet function.

You will manage departmental inboxes, provide first-line support for fleet queries, and assist with fleet-related administration. Flexibility and teamwork are essential, as you will provide cross-cover within the Estates Administration team to ensure continuity of service during periods of absence, while maintaining a primary focus on fleet and mechanic's support.

Who we are looking for:

We are seeking a highly organised and motivated administrator with excellent attention to detail. You will have experience managing records, coordinating tasks, and supporting compliance or operational processes, ideally within a fleet, estates or transport environment. Experience in a health & safety setting would also be beneficial. A confident communicator and problem-solver, you will be comfortable working with digital systems, handling sensitive information discreetly, and adapting to changing priorities.

You will be highly proficient in Microsoft 365, with strong Excel skills (spreadsheets, formulas, data management and entry) and Word (document drafting and formatting). Most importantly, you will be a team player - willing to support colleagues across the Estates function and ensure the smooth running of the department. A full UK manual driving licence is required.

Contract details:

This is a 12-month fixed term contract through to the 31 March 2027

.

The hours of work are 40 hours per week, worked five days out of seven including weekends and bank holidays as required . Working hours are 08:00 -16:30 with a 30-minute unpaid break. A reliable mode of transport is recommended due to our remote location. Although this role is predominantly based at Port Lympne Hotel & Reserve, the successful candidate might be required to work at Howletts Wild Animal Park on the occasion.

The location:

Port Lympne Hotel & Reserve is a world-renowned wild animal park set within 600 acres of Kentish savannah. The Reserve is home to some of the world's most rare and endangered animals and offers luxury short breaks accommodation, free roaming animal safaris, once-in-a-lifetime animal encounters and exquisite dining experiences. Most importantly, every one of our employees is part of real conservation in action and their efforts have contributed to animals such as black rhino and western lowland gorillas being returned to their natural habitats in collaboration with our partners at The Aspinall Foundation.

Why you should join us:

We're on a mission to create memorable experiences that matter, and our Core Values 'One Team', Customer' and 'Pride' are what drive us each day to become part of something extraordinary. As well as walking to work surrounded by the calls of Howler monkeys and the roars from our pride of Lions, you will join a supportive team who are passionate about their place of work. Be part of the Port Lympne and Howletts family and join our pride.

You can also expect a host of other benefits including:

28 days annual leave inclusive of bank holidays, rising with length of service. (Pro-rata to start date and working hours) Comprehensive training and development opportunities, including workshops and e-learning Enhanced Sickness, Maternity and Paternity Policies. Unlimited free entry for you and a person of your choice into both of our parks as well as friends and family tickets. Exceptional discounts on food, retail and accommodation at our parks. Numerous retail discounts and access to a 24-hour counselling line through our Healthy Extras Scheme. And many more length or service-related rewards and Benefits.

A full job description is available on request.

Please note, this role may close early if we receive a high volume of applications.

To apply:

Please email your CV along with a covering letter

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 25,896.00 per year

Benefits:

Bereavement leave Company events Company pension Discounted or free food Employee discount Enhanced maternity leave Enhanced paternity leave Free parking On-site parking Store discount
Application question(s):

This role requires providing cross-cover and supporting different teams when needed. Describe a situation where you were asked to step outside your usual role or support another team at short notice. What did you do and what was the outcome? Do you have previous experience in an administrative or support role where you were responsible for fleet or vehicle-related records, compliance documentation, or servicing coordination?
Licence/Certification:

Driving Licence (preferred)
Work Location: In person