Job Description

Starting salary:

32,255 per year

Contract type:

Fixed term until 1 December 2026

Grade:

3

Location:

Edinburgh, Inverness or Stirling (with hybrid working)

Working Hours:

Monday - Friday, 35 hours per week

Interviews:

To be held in person at Longmore House, Edinburgh, week commencing 1 September 2025


You will work within the Asset Management and Compliance Team on the development and ongoing review of policies and procedures relating to asset management and compliance of buildings across the HES estate.

Benefits of joining us at Historic Environment Scotland

Enrolment onto a Civil Service Pension scheme - 28% employer contribution 25 days annual leave, pro-rata (increasing to 30 days after 3 years) + 11.5 public holidays Reimbursement for relevant professional subscriptions Support for further education and personal development Study leave for work related courses Flexible working hours (where appropriate) Free entry to all of our properties (with up to three guests) Free entry to English Heritage, Manx and Cadw properties

Key Responsibilities of this role

Provide project support for the development of policy, procedure and supporting systems and documentation. Writing of policy, procedure and associated project documentation. Dealing with internal stakeholders to establish agreed approaches to manage specific areas of compliance. Maintain the project files in line with HES information governance standards and project management methodology. Support colleagues across directorates to ensure that national asset registers and trackers are managed and maintained appropriately to ensure we can demonstrate compliance. Arrange training for HES staff on specific areas of compliance as identified during project development of associated procedures. Plan and arrange meetings with various stakeholders, ensuring all paperwork and supporting documentation has been distributed and taking minutes when required. Prepare and issue internal reports showing levels of compliance across the HES estate for various compliance areas. Support the Asset Compliance Manager and Asset Compliance Lead in delivering the compliance quality assurance programme and reviewing and correcting compliance data. Raise orders in the procurement system for services and/or equipment required as identified during a project. Carry out discrete areas of research to support the development of policies and procedures that relate to asset management, and contribute to the subsequent writing of these documents. Monitoring mailboxes and dealing with enquiries.

Key requirements of the role:

In order for you to be successful in this post, we will be looking for you to submit a cover letter which addresses how you can meet each of the essential and desirable criteria (in up to 1,200 words), using examples of where you have demonstrated these criteria previously. Please ensure that you provide real life examples for each of the criteria to be considered for this post. You can use examples of how you have met this criteria from your work life, home life, education or volunteer experience.

Essential:

Previous experience providing project support, working in a project environment, or significant administrative experience Experience with organising and coordinating project meetings and training sessions Experience using a range of digital applications or systems to review and manage data sets Excellent attention to detail/accuracy with experience of working with data and generating reports Self-motivating, with the ability to multi-task, prioritise and work autonomously to achieve results Intermediate-level competence in Microsoft packages (ideally, SharePoint, Word, Excel, PowerPoint & Teams) Excellent written and verbal communication skills Ability to work well with a range of people, including project stakeholders




We are dedicated to building a workforce which is reflective of diversity within Scotland. We warmly welcome applications from candidates of all backgrounds, regardless of age, race, gender or gender identity, religious beliefs, marital status, sexual orientation, disability, or neurodiversity. In support of our Gaelic Language Plan, we welcome applications from Gaelic speakers.


We want every candidate to have the best chance to succeed during the recruitment process. If you require your application in an alternative format, please reach out to us via email at recruit@hes.scot or call our Head Office at 0131 668 8600 and speak to a member of our People Team.


Please note that, at this time, we are unfortunately unable to provide sponsorship as part of the recruitment process, therefore you must have current right to work in the UK to be considered for a post.

Due to site maintenance, please note that we are currently experiencing problems with issuing notification emails through our recruitment platform. If you have not received notification that your application has been received, please email recruit@hes.scot. We apologise for any inconvenience caused by this.