Job Description

The CAFM Manager will play a critical role in supporting Estates and Facilities management, strategic planning, and operational delivery by ensuring that accurate and meaningful data informs decision-making. The post holder will lead on the maintenance, development, and continuous improvement of Estates and Facilities software systems, ensuring alignment with NHS data governance standards, regulatory compliance, and operational efficiency. This includes overseeing CAFM system performance, space utilisation data, ERIC submissions, and integration with statutory compliance and property systems.



System Management & Development



Lead the administration, development, and integration of the CAFM system and a ct as the subject matter expert for all Estates and Facilities software systems . Support the rationalisation of legacy systems and oversee safe data migration.



Space and Asset Data



Maintain accurate records of property space data and support the annual ERIC return. Undertake site audits and manage measured surveys to verify 'as-built' information. Ensure all physical changes to the estate are reflected in the CAFM system and CAD drawings, ensure space data reflects service delivery changes and capital works.



Compliance & Reporting



Support the submission of statutory data. Develop and manage automated data routines. Lead on the analysis and presentation of data to identify trends, performance gaps, and opportunities for improvement. Ensure asset and condition data supports six-facet survey outputs and capital planning processes.



Finance & Budget Alignment



Work closely with Finance Business Partners. Provide data to support Cost Improvement Programmes (CIPs) and strategic investment planning.



Training & User Support



Deliver training and ongoing support to CAFM system users across Estates and Facilities teams. Create guidance documents and user protocols.



Governance & Assurance



Ensure all system use and data outputs comply with regulations. Maintain audit trails and implement controls to ensure data accuracy, completeness, and security.



QE Facilities (QEF) is a wholly owned subsidiary company of Gateshead Health NHS Foundation Trust (GHNT), based in the North East of England.



We provide a range of non- clinical services to GHNT and other NHS organisations. Our services include: estates, facilities services, procurement, medical engineering and devices, endoscopy decontamination and sterile services, transport, out-patient pharmacy, and prevention & management of violence & aggression training (PMVA).



In addition we provide consultancy services, advising clients on all aspects of establishing a subsidiary company within an NHS body to the provision of VAT compliance advice.



QE Facilities work to their own Terms and Conditions and these are not the same as Gateshead Health NHS Foundation Trust Terms and Conditions. This is not an Agenda for Change Pay Rate.



We do not hold a sponsorship licence and are unable to offer employment under any sponsorship arrangement.



System Management & Development



Lead the administration, development, and integration of the CAFM system to support operational, strategic, and statutory requirements. Ensure the CAFM system supports compliance with HTM and relevant statutory standards (e.g., PPM, fire safety, water hygiene). Act as the subject matter expert for all Estates and Facilities software systems and ensure alignment with NHS Digital and DSPT standards. Liaise with the Trust's Technical Services team, Digital Services, and third-party suppliers to optimise system functionality and drive efficiencies. Support the rationalisation of legacy systems and oversee safe data migration and integration.

Space and Asset Data



Maintain accurate records of property space data in line with NHS guidelines and support the annual ERIC return. Undertake site audits and manage measured surveys to verify 'as-built' information. Ensure all physical changes to the estate are reflected in the CAFM system and CAD drawings. Collaborate with the Property Services Manager and Capital Projects to ensure space data reflects service delivery changes and capital works.

Compliance & Reporting



Support the submission of statutory data (ERIC, Model Hospital, PLACE, etc.) ensuring data integrity and timeliness. Develop and manage automated data routines to streamline input from PPM, Helpdesk, and Property Management modules. Lead on the analysis and presentation of data to identify trends, performance gaps, and opportunities for improvement across Estates and Facilities. Ensure asset and condition data supports six-facet survey outputs and capital planning processes.

Finance & Budget Alignment



Work closely with Finance Business Partners to compile and submit monthly expenditure reports on reactive and planned maintenance. Provide data to support Cost Improvement Programmes (CIPs) and strategic investment planning.

Training & User Support



Deliver training and ongoing support to CAFM system users across Estates and Facilities teams. Create guidance documents and user protocols to ensure consistent and secure system usage.

Governance & Assurance



Ensure all system use and data outputs comply with Information Governance and Data Protection regulations. * Maintain audit trails and implement controls to ensure data accuracy, completeness, and security.