Job Description

Band 6

Main area

Estates

Grade

Band 6

Contract

Permanent

Hours

Full time - 37.5 hours per week

Job ref

343-NN-7514985-FM

Site

Energy Centre

Town

Tooting

Salary

46,419 - 55,046 per annum inc HCAS (pro-rata)

Salary period

Yearly

Closing

24/10/2025 23:59

At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values.

Job overview

The Estates PPM & CaFM Manager is responsible for ensuring all Trust-owned and occupied premises have planned preventive maintenance (PPM) tasks fully identified, scheduled, and delivered through the CAFM system. The postholder will manage the allocation and monitoring of PPMs, oversee backlog works, and escalate issues to contractors or project teams as required. This role plays a key part in supporting statutory compliance, health and safety policies, and risk management across the estate, ensuring that electrical, mechanical, and specialist systems are operated safely and efficiently. The manager will liaise closely with contractors, clinical and non-clinical staff, and internal estates teams, while also producing operational reports, audits, and performance updates. Acting as an authorised person where required, the postholder will contribute to the resilience of essential hospital services, minimising system failures, supporting business continuity, and ensuring safe environments for patients, staff, and visitors

Main duties of the job

Ensure all Trust-owned and occupied premises have planned preventive maintenance (PPM) tasks identified, scheduled, and completed through the CAFM system. Manage allocation, scheduling, and monitoring of PPMs, including backlog works, and escalate issues to contractors or project teams where required. Administer access and work permits for in-house staff and contractors. Liaise with contractors, clinical and non-clinical staff, and estates colleagues, providing professional engineering advice and technical support. Support the production and implementation of health and safety policies, protocols, and statutory compliance requirements. Complete maintenance audits, operational reports, and KPI/SLA monitoring to support performance management. Act as an authorised person (AP) for high voltage, low voltage, medical gases, PSSR and ventilation when required. Ensure safe and efficient operation of all site-wide electrical and mechanical systems, including statutory testing, inspections, and remedial actions. Contribute to resilience and business continuity by supporting emergency on-call cover, incident response, and infection control requirements. Assist with procurement, training, and development of estates staff, ensuring compliance with Trust financial and operational policies.

Working for our organisation

St George's, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George's Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).


After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.

Detailed job description and main responsibilities

The Estates PPM & CaFM Manager will be responsible for ensuring that all planned preventive maintenance (PPM) tasks across Trust-owned and occupied premises are identified, scheduled, and delivered effectively through the CAFM system. The postholder will manage the allocation of maintenance tasks, monitor progress, and oversee backlog works, escalating issues to contractors or project teams when required. They will also take a lead role in the administration of access and work permits for both in-house staff and contractors.



The role requires close liaison with contractors, clinical and non-clinical colleagues, and estates staff to ensure effective communication and delivery of services. The postholder will produce operational reports, monitor KPIs and SLAs, and complete maintenance audits to ensure compliance with statutory and regulatory requirements. Supporting the development and implementation of health and safety policies and risk management protocols is a key responsibility, ensuring safe working practices across all estates activities.



As part of their duties, the postholder will act as an authorised person (AP) in areas such as high voltage, low voltage, medical gases, PSSR and Ventilation when required, and will ensure the safe and efficient operation of all site-wide electrical and mechanical systems, including statutory testing, inspections, and remedial actions. They will support resilience and business continuity through participation in the emergency on-call rota, responding to incidents, and supporting infection control measures.



The Estates PPM & CaFM Manager will also assist with procurement, training, and development of estates staff, ensuring compliance with Trust financial procedures and operational policies. By managing PPM processes and resources effectively, the role is critical to minimising risks, reducing system failures, and providing safe, compliant, and efficient environments for patients, staff, and visitors.

Person specification

#

Education

Essential criteria

Degree in a relevant Data or Engineering field

Desirable criteria

CAFM System Management or DEVOPS #

Experience

Essential criteria

Detailed experience of electrical / mechanical engineering in terms of planned and reactive maintenance

Desirable criteria

Previous NHS Experience in estates operations

Your application

: Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.

References

: You will be required to provide 3 years of employment/educational history. We

do notaccept references from personal email addresses such as Hotmail, Gmail etc. therefore please ensure you are providing professional working email addresses within your application form. If you are unable to provide professional email addresses and are invited to an interview, please ensure you advise the interviewers of this - otherwise, this may delay your pre-employment checks.

Closing date

: In order to streamline recruitment within our Trust, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.

Shortlisting

: You will only be contacted via e-mail/SMS by the SWL Recruitment Hub if you are successfully shortlisted for this post. Please ensure that you check your Trac registered e-mail regularly.

DBS

: We are committed to safeguarding children and adults who are at risk of abuse. As such, if this post will have access to children or vulnerable adults, you will be required to undertake an Enhanced Disclosure and Barring Service check. However, all employees have a responsibility for safeguarding children and vulnerable adults in the course of their duties and for ensuring that they are aware of the specific duties relating to their role.



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Disability Advice Line:

SWL Recruitment Hub is committed to promoting equity and equal opportunities for individuals with disabilities. We believe that greater diversity and inclusion will lead to an even more positive impact on the people we serve. For support with job opportunities and reasonable adjustments contact our

Confidential Disability Advice Line at:

Telephone: 02082963786

Text: 07501066267

Email: esth.dal@nhs.net.

Our confidential answering service is available after 5pm.
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Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.