Job Description

Are you organised, have strong IT & administrative skills and want to work for a growing organisation making a difference?


An exciting opportunity has arisen for an Estates Team Coordinator to join our Property team based in Warrington. The role is full time, working 37.5 hours across Monday- Friday. An opportunity for part time working may be considered.

What will I be doing?

Our Facilities team is responsible for maintaining our high-quality environments in both education and residential settings. You will be working alongside our deputy maintenance manager and dedicated team of five maintenance technicians as well as our inhouse Health and Safety Manager.


Reporting directly to our Head of Assets you will assist in the coordination of all planned and preventative maintenance tasks, reactive maintenance, and compliance elements of our existing property portfolio. The role will include ownership of the Facilities works tracker and in-house job request ticketing system. There will be opportunities to visit our sites and engage with our operations colleagues along with coordination of our approved external supply team. The role provides an opportunity to learn and grow with our facilities team and for supported career progression within our wider Property function.


Our wider Property function includes Property Finding and Acquisition, Property Developments to convert/build properties for Bright Futures and then the Asset Facilities team who maintain our portfolio of high-quality environments. This role will predominantly be working with the Assets Facilities team on commencement and enjoys a variety of tasks, working autonomously.





Key responsibilities


To effectively co-ordinate the maintenance requests from our operations team and working with our Deputy Maintenance Manager to coordinate and prioritise upcoming tasks for the maintenance technicians.


To be the contact point for maintenance enquiries keeping a warm and welcoming professional environment.


Consult with our sites to ensure that works are effectively communicated prior to start and liaising with sites to make sure that the works are completed. Rebooking technician visits as necessary and tracking progress.


Work with our external supply partners to organise external contractor works and ordering of equipment.


To manage the Facilities team feedback process for works completed in the spirit of continual development of our service.


To ensure compliance with all Bright Futures administrative procedures and checking adherence to process and maintaining periodic audit of application.


To ensure all documentation both internal and external is following Bright Futures Care brand standards.


To show effective organisation skills, ensuring that all administration is performed to high, exacting standards; to include confidential and time-sensitive tasks.


To highlight and resolve with the Deputy Maintenance Manager scheduling problems and report any maintenance issues.



Experience


Proven work experience as an Estates Coordinator or an Administration role (desirable)


Good working knowledge of office procedures


Proficient in office management software, including Microsoft Office


Excellent written and verbal communication skills


Proven ability to multi-task and prioritise workload.



Additional requirements


Flexibility to cover business needs.


A full driving licence is desirable.


Strong organisational skills and being able to prioritise


Attention to detail and problem-solving skills.

Benefits

Simply Health cashback scheme (includes dental/optical/physiotherapy/ health and wellbeing support)


All meals & refreshments provided whilst at work


Care Friends employee referral & reward scheme


Bright Stars bonus payments, employee of the month


Salary Sacrifice Pension scheme entitlement


Cycle to work scheme


Life Assurance



The salary for the role is 24,636.

Full available upon request.

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