The Estimator/Project Coordinator is primarily an office-based role where the employee will provide day to day support to the Managing Director and Project Manager on various elements within the company's sales / projects-based activities. Further to this the employee may take responsibility for and manage smaller scale projects in their entirety.
Primary Duties and Responsibilities
The Estimator/Project Coordinator performs a wide range of duties as listed below. Once an enquiry is received the Estimator/Project Coordinator would be expected to carry-out these duties, as necessary.
Specific: Estimating Stage
Log the enquiry on the database and set up the project enquiry file.
Set up the estimate Excel spreadsheet and the tabs associated with the requirements of the survey.
Analyse and familiarise yourself with the survey notes and drawings.
Decide how best to present the information to the client.
Work with the MD to Initiate any additional outsourced design works as necessary - i.e. drawings, 3D renders, mood boards, samples, etc.
Send out enquiries for prices for brought in services / trades. These packages could include further design information and some specification writing.
Build up labour and materials costs in the Excel spreadsheet to bring together the schedule of costs.
Produce the 'Schedule of Works' document that will eventually be presented to the client.
Complete final checks on all works prior to issuing to the client or for presentation.
Update the quote bank with all necessary data from the estimate.
Chase up live quotations and update the quote bank.
Complete revised quotations, as necessary.
Keep a detailed log of discussions with all parties throughout the estimating process.
Specific: Pre-Contract
Work with the MD to develop the finishes schedule and ensure the design is finalised prior to issuing to the project manager.
At this point the finishes chosen should be cross-checked against the costs confirmed.
Book the estimate into the projects system and conduct a handover meeting with the Project Manager, as necessary.
Specific - Project Coordination
Initiate the Project Task List to assist the PM, a document that drives the project forward.
Communicate with the Project Manager on all relevant elements of the project.
Assist the PM with raising purchase orders for Sub-Contract Labour and Suppliers.
Assisting Project Manager with ordering of plant equipment and waste management.
Ensure project paper file and IT system files are maintained to a high standard with each item relevant to the project located in the correct section.
Assist the PM with updating the Project Account Spreadsheet to ensure financial stability of project is maintained and managed.
Schedule deliveries with the Project Manager and ensure keys dates are communicated to all parties.
Assist the PM in provide clients and sub-contractors with all relevant Health & Safety information relating to the project.
Assist the PM with collating sub-contractors H&S documentation and check this is vetted and implemented prior to commencing on site.
Knowledge, Skills and Abilities
Knowledge of the office fit-out and refurbishment industry.
Experience in the commercial interiors sector.
Product knowledge within the sector.
Excellent communication skills across all elements of the sector. i.e., sub-contractors, suppliers, customers.
Ability to work alone, schedule own workload and prioritise, as necessary.
Knowledge of CDM2015 regulations and some Building Regulations.
Proficiency In
MS Excel (Essential)
MS Word (Essential)
MS Outlook (Essential)
AutoCAD Viewer (Desirable - not essential)
Personal Characteristics
The estimator should demonstrate competence in some or all the following:
Behave Ethically: Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organisation.
Communicate Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Creativity / Innovation: Develop new and unique ways to improve operations of the organisation and to create new opportunities.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organisational effectiveness.
Lead: Positively influence others to achieve results that are in the best interest of the organisation.
Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organisation.
Organise: Set priorities, develop a work schedule, monitor progress towards goals, and track details / data / information / activities.
Plan: Determine strategies to move the organisation forward, set goals, create, and implement actions plans, and evaluate the process and results.
Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and / or resolve the problem.
Working Conditions
Estimators/Project Coordinators usually work in an office environment.
Some site visits may be necessary from time to time so own transport will be required.
Standard working week with hours nominally expected to be 8.30am to 5.30pm, with an hour for lunch.
Dress code is expected to be smart office attire.
NO AGENCIES
Job Types: Full-time, Permanent
Pay: 35,000.00-40,000.00 per year
Benefits:
Company pension
Free flu jabs
Free parking
Experience:
office interiors estimating: 2 years (required)
Work Location: In person