Job Description

About Gladiator Events

We exist to deliver joyful events, focusing on building lasting connections between charities and their supporters. We strive to have a positive impact on people and planet in everything we do.

Fundraising Walks, Long distance Treks, Obstacle Races and Runs are just some of the events we love to organise.

We are a team of passionate outdoor enthusiasts who help charities to create a lasting connection with their supporters, and inspire them to raise vital funds, through taking part in exciting and unique outdoor challenges.

We are dedicated to operate as a Force For Good. We are proud to be a

Certified B Corp

The Role

As Event Coordinator, you will assist the team with the

planning and delivery

of its busy schedule of

outdoor challenge events,

and will take ownership of your own small portfolio of

events.

The role will be varied, high paced and extremely rewarding. We are looking for a self-motivated individual, with an interest in, or experience of working within

Event Management

and / or the

Charity Sector

. The ideal candidate will have a passion for

outdoor events

and

sports

and will be motivated by working in a

small and expanding Business

. Typical working hours are 37.5 hours per week

The role will be

hybrid

, in-person days in London once every weeks, with option for more. There will be the opportunity to work at

several varied events across the event season

, gaining invaluable experience in the full end to end process of event planning and delivery. There will be the opportunity to work across multiple varied events for different charity clients, including trek, running, walking and obstacle racing. The role holder must be comfortable working both

independently

and as part of a

larger events team.

Key Accountabilities

Oversee the end-to-end planning, coordination, and delivery of assigned events to ensure a seamless, safe, and high-quality participant experience, supported by an Event Manager. This includes but not limited to: Creating and compiling event

Health & Safety

documents Creating and compiling event

Operations

documents Route planning using OS Maps and Google Maps Building

strong relationships

with clients, venues and stakeholders, working closely with them to develop a close-knit partnership. Notifying and liaising with

stakeholders and landowners

associated with events. Keeping

budgets

updated as required

On-site

Event Delivery Supporting the wider team with

supplier coordination and admin

, this will involve booking suppliers, creating arrival instructions and meeting deadlines as required by individual Event Managers. Attend regular client meetings with Event Managers and Partnerships Managers Developing strong relationships with

freelance operations staff

, ensuring they are well briefed, trained and managed for individual events. Contributing to Company creative

ideation and innovation

sessions Attending

events on-site

and assisting with their management. Conducting recces and site visits for future events

Assisting with general administrative processes

, including keeping information organised, tracking important dates, and staying aware of updates or changes that may affect daily operations. Contributing towards improving our

social and environmental impact

, to continually improve on our performance as a Certified B Corp. Being an

advocate of our Company values and mission

, ensuring our suppliers, staff, clients and volunteers are inspired and motivated to join us in our efforts. Have a positive influence towards the GE Strategy including the key goal 'Exceptional Events'

Knowledge, Skills and Attributes:

Essential

One - two years' experience in

Event Management or Operations

Excellent

planning & organisation skills

, including project planning, time management and prioritising skills. Exceptional

attention to detail

, ensuring thoroughness in all tasks to deliver a

high quality

of work Excellent written and verbal communication skills An ability to

juggle multiple projects

and deadlines Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook. Full UK driving license and be willing to drive a variety of vehicles including Company vans, ATV and 4x4 vehicles.
Desirable

Experience with Microsoft Teams & using Share Point Has worked in the outdoor events sector. Active interest in doing

better business

, sustainability and

B-Corps.

Have enthusiasm for events,

positive social and environmental impact.

Personality

Have an energetic and lively personality, with the ability to motivate and inspire others Aligns with

GE core values,

has a genuine love for our work and wants to make an impact. Have the ability to

problem solve

and react dynamically Be a perfectionist who strives to exceed expectations with events Be able to go the extra mile and be willing to get stuck into all tasks The ability to remain calm under pressure, are self-motivated and able to work independently.

Working at Gladiator Events

Some of our benefits include:

23 days' annual leave, plus all bank holidays Time off in lieu for all weekend days worked Additional pay day or day in lieu for every 4 weekend days worked Flexible working with core hours of 10am - 3pm Nationwide Co-Working Office Membership Personal and professional development training 15 Coffee shop allocation per month 100 per year to spend on outdoor kit Cash Health Plan Paid spots to other challenge events Paid time off for community service Regular travel opportunities to discover beautiful parts of the UK Annual Company annual Offsite trip and Christmas Party Discretionary Company bonus scheme Pension Scheme

How to apply

Role Location:

Hybrid / Remote. 90% Remote based with one day bi-weekly to be spent at our London office (London Bridge). Some UK travel expected in the event season (mostly at weekends).

Salary:

25,000 - 30,000 depending on experience

Type of Role:

This is a 12 month fixed-term position with the potential to become a full-time permanent role. (37.5 hours per week) with a 3-month probationary period.

How to Apply:

Please send a CV and Covering Email to abi@gladiatorevents.co.uk by 12:00 on Friday 2nd Jan 2026, outlining your reasons for applying and highlighting any key information to support your application.

Role Start Date:

Role available end of January 2026

https://www.gladiatorevents.co.uk/our-team/join-our-team

Job Type: Fixed term contract
Contract length: 12 months

Pay: 25,000.00-30,000.00 per year

Benefits:

Flexitime Paid volunteer time Work from home
Work Location: Hybrid remote in London SE1 2RE