Job Description

Job Summary:

Company:

Festival Republic

Department:

Wilderness Festival

Location:

Farringdon, London with onsite working at the festival. Onsite from approx. 20th July - 11th August inclusive

Reports to:

Event Manager

Working Hours:

Full time with extended hours onsite

Job Type:

Fixed term until October 2026

Role Description

This is a unique and exciting opportunity to gain first-hand experience in the planning and delivery of a long-standing, multi-generational, multi-arts festival. The role provides direct support to the Event Manager across advance and onsite operations, offering valuable insight into the various responsibilities involved in the delivery of an event, spanning licensing, local engagement, supplier and staff coordination, partnerships, budgeting and more.

Who you are

You may have previous experience in the following roles: administrative support; project administration or management; local authority licensing / compliance; event operations / management

Competencies / Skills / Knowledge / Experience

Essential


Exceptional organisational and administrative skills Able to work independently and as part of a team Joined-up thinking and analytical skills and the ability to prioritise and meet deadlines Excellent proficiency with computers, especially Excel and Word Excellent communication skills Ability to manage a team and external contractors/suppliers
Desirable


Demonstrable experience and knowledge of events Understands the challenges and variations of an on-site environment Experience working with agencies Experience with/knowledge of various platforms and programmes such as Ontrack, Canva, Eventree, Notion, Jotform etc.

Behaviours

The following attributes determine how the role will be carried out and are required to be a success


Detail-oriented and proactive with the ability to problem-solve Level-headed and able to remain calm under pressure / in a pressurised environment while maintaining a polite, professional and helpful attitude

What the role includes

Licensing, Compliance & SAG Liaison


Lead event licensing compliance and annual review of the Event Management Plan Act as primary liaison with SAGs and statutory agencies; attend meetings, manage documentation, and track actions Manage all licence and regulatory applications (traffic orders, closures, PPL/PRS, film, RAT, etc.) Monitor legislative changes and support implementation Coordinate pre-show tabletop exercises and on-site daily agency meetings, including silver stats reporting
Local Liaison & Community Engagement


Lead all local liaison and community engagement, including resident communications, forums, councils, ticketing and bursary processes Manage on-site local communications and issue response
Operational Suppliers & Consultants


Support tendering, contracting and day-to-day management of operational suppliers and consultants Act as a primary contractor contact on behalf of the Event Manager Support traffic, security and stewarding plans Lead coordination of all transport operations and contractor briefings, including required checks
Staff Coordination & Communication


Recruit, contract and advance operational staff and support wider ops team resourcing Manage on-site show runners and volunteers, including duties allocation and petty cash Set up and manage on-site staff communications and information resources Act as point of contact for staff queries Coordinate staff equipment, welfare initiatives and post-show debriefs
Planning, Tracking & Reporting


Maintain the master show timeline and track delivery against the Event Improvement Plan Coordinate agendas, minutes and action tracking for operational meetings Support cross-department communication and process efficiency Contribute to post-show development of the following year's Event Improvement Plan
Finance & Budget Support


Assist with event budgets, P&Ls, partner recharges and reconciliations. Track credit card and account expenditure. Update budget with any final costs for directly booked equipment, suppliers and staff.
Accommodation & Catering


Coordinate staff, crew and supplier accommodation, including external structure orders. Manage crew catering, per diems and food/drink tokens, including systems and post-show reconciliation
Partnerships


Support management and tracking of partnerships, contracts, deliverables, accreditation, ticketing and reconciliation Act as primary contact for smaller service and charity partners Support delivery of contractually agreed partner activations and extras (e.g. accommodation, experiences, F&B, FOC stock)
Festival Experiences/Store Management


Support setup, sales tracking and on-site operations for the Wilderness store and bookable experiences Manage order collation, payments and post-show analysis to inform future programming
Customer Information & Services


Support Customer Services with communications, complaint handling, and issue escalation Track trends, maintain complaints/resolution logs, and update website information
Site Preparation & Delivery


Manage inventory and photo log of owned/stored items with other teams Coordinate event signage and print requests, finalising and ordering as needed Arrange team van runs to and from site
Event Management


Support event teams and attend meetings to shadow the Event Manager as required Provide on-site operational oversight, proactively monitoring teams, troubleshooting issues, managing enquiries, and documenting improvement opportunities Support the Event Manager with coordination of Cornbury Park Estate partnership
Other Opportunities


Opportunity to work on-site at other Festival Republic events in various roles, subject to workload and agreement with Event Manager

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.

The Company

Festival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

APPLICATION DEADLINE: Wednesday 4th February 2026.

We reserve the right to close applications at any time so encourage early application where possible.


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