Job Description

RUN 4 WALES VALUES

Run 4 Wales is a not-for-profit social enterprise and charitable trust set-up to promote, manage and deliver major sporting events.

We have grown into one of the UK's best-known mass participation event organisers, driven by a desire to deliver world-class events with a positive social agenda. Our events provide a platform to champion mental health, women's running, community regeneration, diversity, volunteering, fundraising and environmental sustainability, with our surpluses invested back into grassroots sport, community projects and activities to inspire a future generation of active adults by encouraging children and young people into sport.

Our values - spirited, together, driven and noble - are the building blocks behind all that we do and forms our approach to events and how we interact as a team. We're a friendly and welcoming group of people who work together in achieving our ambitious goals and we're looking for someone who embodies these values to join us.

OVERALL PURPOSE OF THE ROLE

The Event Operations Assistant will play a key role in supporting the operations team, providing both administrative and practical assistance to ensure the successful delivery of a diverse calendar of events. This includes contributing to production planning and overseeing operational elements to help deliver seamless, high?quality experiences throughout the year.

KEY ROLES AND RESPONSIBILITIES

Operational and Administrative Support

Provide logistical and administrative assistance to the Events Manager and wider operations team, including manual handling and office administration to ensure the smooth running of the events programme.

Supplier and Venue Coordination

Manage bookings and confirmations for venues, accommodation, and suppliers, ensuring all arrangements are completed accurately and on time.

Event Logistics and Supplies

Oversee the ordering, delivery, and organisation of event supplies, equipment, and operational resources, maintaining stock levels both in the warehouse and on-site.

On-Site Event Builds

Assist the Production Manager with the management of on-site event builds, ensuring all operational elements are delivered safely and efficiently.

Warehouse and Event Preparation

Participate in warehouse sessions to assist the operations team with event day preparation, ensuring all equipment and resources are ready for deployment.

Event Attendance and Support

Attend events and related activities as required, including evenings and weekends, providing hands-on support during pre-event activities.

Policy Compliance

Act in accordance with Run 4 Wales' policies, including Health & Safety and Equal Opportunities, ensuring safe and inclusive practices at all times.

Process Review and Improvement

Regularly review the efficiency of Event Support Assistant processes, making recommendations for improvements to enhance overall operations.

Event Knowledge and Improvement

Develop a strong working knowledge of Run 4 Wales events, contributing ideas and support to continually enhance delivery in line with the organisation's ethos and ambitions.

PERSON SPECIFICATION

Knowledge & Qualifications

- Strong general education, such as GCSEs in English Language and Maths, or equivalent experiential learning.

- A valid UK driving licence, with less than 6 points.

- Demonstrable knowledge of event delivery and project management practices (desirable)

- Familiarity with site equipment including vehicles, barriers, PPE, safety equipment, and tools (desirable).

- Awareness of event health and safety practices (desirable).

- Understanding of project management methodologies (desirable).

Experience

- Background in administrative roles, providing organisational and logistical support (desirable).

- Experience contributing to large-scale event delivery (desirable).

- Practical experience applying event health and safety practices (desirable).

Skills

- Excellent communication and interpersonal skills, both written and verbal, with strong listening ability.

- Outstanding organisational, administrative, and time management skills.

- High level of accuracy and attention to detail.

- Ability to multi-task and work flexibly across different project areas.

- Calm and adaptable under pressure, with the ability to respond quickly to changing circumstances.

- Proficiency in IT systems and software, particularly Microsoft Office.

- Competence in AutoCAD or Adobe products (desirable).

- Welsh language skills (desirable).

Attributes

- Proactive, motivated, and solutions-focused with a positive "can-do" attitude.

- Personable, professional, and presentable in all interactions.

- Willingness to travel as required.

- Strong team player who enjoys collaborative working.

- Interest in the mass participation sport and events sector (desirable).

- Commitment to an active lifestyle (desirable).

Availability

- Flexibility to work event weekends as required

Note: This job description and person specification will be subject to review in the light of changing circumstances and is not intended to be rigid or inflexible but should be regarded as providing guidelines and accountabilities within which the individual works.

Job Type: Full-time

Pay: 24,570.00-27,850.00 per year

Benefits:

Company events On-site parking Private medical insurance Work from home
Application question(s):

Please outline how your knowledge, skills and experience meets the criteria required for this role (as outlined in the job advert). Please do not exceed 500 words. Tell us what has motivated you to apply for this role at Run 4 Wales: Please note that the box will expand as you type. However, please do not exceed 500 words. Please provide 2 references (one must be from your current or most recent employer) Do you have any unspent criminal convictions? Please confirm with either a yes or no below. Having a conviction will not automatically exclude you from consideration. We assess all applications fairly and in line with our commitment to equality and diversity.
If you have any unspent convictions, please provide brief details in your application or contact us confidentially to discuss.

Work Location: In person