Job Description

About Us:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.
While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
See what life is about at BCD M&E at
We are expanding our team and are looking for a Event Project Manager. You will be part of an established global client dedicated team in the financial sector and be responsible for external venue and supplier sourcing across EMEA to support our clients event programmes. You will speacialise in small / medium sized EMEA programmes and act as an advisor to consult client stakeholder's responsible for the event execution.
You will have end to end event delivery expertise which will include sourcing, negotiating, contracting, programme planning and on-site event management (when required), budget management and final reconciliation. You will work on a variety of programmes simultaneously and serves as key liaison between client stakeholder's and venue(s)/supplier(s). You are comfortable in managing external vendors including contract management and are confident with managing complex administrative processes. You thrive on working to key project milestones and not afraid to question or bring your ideas and solutions to the table.
Sound like you? Read on!
As an Event Project Manager, you will:

• Consult with stakeholders to gather all requirements to deliver the right event solution to meet their objectives
• To consistently apply and demonstrate our event expertise to our clients
• Manage external vendors and suppliers - for sourcing, negotiating, contracting and event delivery
• Financial responsibility of the event budget - from budget preparation to final reconciliation
• Negotiate rates, terms, and conditions on our client's behalf - maximise spend to drive savings but not compromise on quality
• Prepare and manage all event documentation - contract risk assessments, event schedules, compliance documentations, running orders, post event file checklists (where required)
• On request provide occasional planning and execution of a range of events in the UK and Overseas

You're good at:

• Communication - listening, written and verbal - able to interpret our client's objectives to be delivered into all aspects of their event
• Ability to instil confidence in your clients that we are experts in our field
• Proven end to end UK and overseas event delivery experience on a variety type of events
• Proven Meeting Technology and Delegate registration knowledge and expertise - Cvent is advantagous
• Ability to manage with both internal and external suppliers in a sourcing, negotiating and contracting capacity
• Excellent attention to detail and budgeting management skills
• Proficient in Microsoft office applications
• Ability to react, think on your feet, offer solutions, work on multiple projects and timelines at once
• Willing to travel in the UK and overseas on occasion

You might also have:

• Experience in planning events for the financial sector

You should know:

• This is a hybrid role that requires 1 day a week in our the Fleet office
• There is also 1-2 visits a month to our clients London office - travel expenses would be reimbursed
• Our standard working hours are 9:00am -5:30pm with an hour break

How to apply:
Click apply now to be considered
THE PERKS
Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
Room to Grow
Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
Everyone has a voice
We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
Make your move
The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.
We've got you covered
Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
We're positive. You'll love it.
It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.
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Skills Required