Job Description

Events and Engagement Manager

About the Role

We have exciting plans to grow and enhance the Museum's Motor Events Programme and to develop new opportunities for engagement with motoring clubs and enthusiasts. The Events and Engagement Manager will plan, lead and deliver our on-site events, including the Haynes Breakfast Clubs, Evening Gatherings, Autojumbles and the John Haynes Classic Motor Show.

Working closely with the Development Director and across departments, you will oversee and deliver high-quality events that drive visitor engagement, income generation and community participation. You will also help to coordinate and represent the Museum at selected off-site motoring events and external stands.

Engagement with the motoring community is a key part of this role, helping to build strong and lasting relationships that enhance the Museum's reputation and deepen its connections within the motoring world.

You will manage the Events and Engagement Officer, along with a team of volunteers and casual event staff. You will work collaboratively with the operational and marketing teams, ensuring all events are delivered safely, efficiently and to the highest possible standard.

About us

As one of the leading museums and visitor attractions in the South West, with 125,000 visitors annually, you will join a dynamic and engaged team of over 120 staff and volunteers. Haynes Motor Museum was established in 1985 by John Haynes OBE and is home to the UK's largest exhibition of cars and motorbikes dating from 1898 to the present day.

We are an independent UK charity. All proceeds support our charitable aims, conserving the collection, inspiring future generations and delivering learning and engagement activities that celebrate motoring heritage and innovation.

About you

We are seeking a proactive and highly organised events professional with experience planning, delivering and managing large-scale public events and a strong interest in motoring or heritage. You will be confident in coordinating complex logistics, managing budgets, leading teams and ensuring an exceptional visitor experience. You will be an effective communicator and team leader who thrives under pressure and brings both creativity and practical problem-solving skills.

Responsibilities of the Role

Plan, lead and deliver the Museum's Motor Events Programme ensuring safe, efficient and high-quality operations. Coordinate the Motor Events Programme calendar working across departments and with external suppliers. Develop and manage car club partnerships and packages, expanding the Museum's reach and reputation among motoring communities. Lead on engagement with the motoring community to build strong and ongoing relationships with car clubs, enthusiasts and industry partners. Oversee and deliver all event logistics including staffing, access, health and safety, parking, signage and stewarding. Recruit, train and manage the Events and Engagement Officer, volunteers and casual event staff. Work collaboratively with the Marketing, Retail and Catering teams to maximise income and visitor satisfaction. Manage event budget and financial reporting ensuring cost-effective delivery and accurate monitoring. Support the Development Director and Conference and Commercial Manager in exploring sponsorship and partnership opportunities linked to events. Maintain accurate records, event plans and risk assessments. Represent the Museum professionally at on-site and off-site motoring events and external stands Be available for regular weekend and evening work, including monthly Breakfast Clubs. Scheduled Duty Management of the Museum

Experience & Skills

Skills - Essential

A proactive, organised and "hands on" approach Strong interpersonal, written and verbal communication skills Excellent leadership and team management skills Highly organised with the ability to plan, prioritise and meet deadlines under pressure Ability to work collaboratively across departments and with external partners
Experience - Essential

Experience of planning, coordinating and delivering large-scale public events Experience of managing event budgets and financial reporting Experience of managing and leading teams, including staff and volunteers Experience of developing partnerships and engaging with external stakeholders
Experience - Desirable

Experience or interest in classic cars and motoring heritage

Hours & Structure

Salary

is 30,000 -32,000 per annum dependent on experience

Location

The Museum is based in Sparkford, Somerset BA22 7LH, just minutes off the A303, the main trunk road to the South West.??This role will be based at the Museum, with occasional off-site visits for outreach activities.

Contract

- Full time, permanent, 40 hours per week including some weekends and evenings.

You will report directly to the Development Director and work collaboratively with colleagues across other departments on a daily basis.

Benefits

29 days holiday pro rata (increasing in line with service) An extra day off for your birthday Free on-site parking Staff discounts in the on-site cafe and gift shop Free entry into the Museum for you and your family Ongoing training and development

Next Steps

Please submit your application and any enquiries to Natalie Mackay at natalie.mackay@haynesmuseum.org

Please enclose a

CV

along with a

covering letter

(no longer than 2 pages) explaining how your personal skills, qualities and experience provide evidence of your suitability - and your passion - for this role.

Applications and interviews are being shortlisted on a rolling basis, so get in touch ASAP to avoid disappointment.

We will have a two-stage interview process. The second interview stage includes a task element as well as meeting the wider Museum team.

We understand that no one fits the job description perfectly, and that people can be put off applying for a job if they don't tick every box but we are eager to learn how your unique talents, strengths and skills can contribute to our goals. Please go ahead and apply, you may be exactly who we are looking for.

We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships

Job Types: Full-time, Permanent

Pay: 30,000.00-32,000.00 per year

Benefits:

Company pension Employee discount Free parking On-site parking Store discount
Work Location: In person