Job Description

Who we are
We are William Reed.
We are a global media group delivering exceptional content through events, digital, data & insight.
From agribusiness, ingredients and food processing, to retail, hospitality & fine dining - we provide the inspiration, insight and connections to power our customers' success.
We have offices in Gatwick, Brighton and London, UK; Montpellier, France; Singapore and Chicago, US. The successful candidate will work from our Brighton office.
Position
Position: Full time - permanent
Location: Brighton
Are you an organised and proactive individual with a passion for delivering exceptional events? Do you enjoy working in a fast-paced, collaborative environment?
If so, we have an exciting opportunity for an Events Assistant to support the planning and delivery of our international business summits. You'll play a key role in tasks such as venue and supplier sourcing, delegate and speaker liaison, coordinating the registration and networking platforms, to helping run events on the day.
Rethink Events, part of William Reed Group, is a highly ambitious, Brighton-based team that creates and delivers international business conferences promoting new technologies in sustainable agriculture, food, materials and water.
Based in Brighton, Rethink Events work globally, with events taking place in San Francisco, Chicago, Dallas, Mexico, Sao Paulo, London, Amsterdam, Dubai and Singapore.
What you'll be doing:

• Assisting in researching and shortlisting new venues, AV companies, and other suppliers for upcoming summits.
• Building and managing the registration site for each summit, including processing new registrations, updating delegate details, and generating regular reports and data.
• Setting up and maintaining the networking event platform in the lead-up to and during each summit.
• Liaising with speakers prior to each summit, sharing logistical information, answering queries, and gathering photos, biographies, and presentations.
• Distributing session guidelines to moderators and coordinating panel preparation calls with moderators and speakers.
• Supporting the business development and delegate sales teams by registering delegates and guests, and issuing invoices and receipts.
• Proofreading delegate lists in Cvent and coordinating badge printing.
• Managing speakers and presentations on the day of the summit, whether live-streamed or in person.
• Assisting with event delivery on the day, including setup, registration, delegate support, and liaison with the venue and AV teams.

Requirements
What you'll need:

• A genuine interest and enthusiasm, eagerness to learn, and passion for events is essential
• Strong organisation skills, with the ability to manage multiple projects and priorities effectively and work to strict deadlines
• Fantastic verbal and written communication and interpersonal skills, to ensure clear, effective communication and build relationships with colleagues, suppliers, speakers, delegates and partners.
• Self-motivated with a proactive and flexible approach in identifying and addressing challenges and staying calm under pressure in a fast-paced environment
• Excellent attention to detail and accuracy.
• Proficient with Microsoft Office (Word, Excel, Outlook, etc).
• Experience using Cvent and Swapcard is desirable but not essential.
• Additional languages such as Portuguese, Spanish or Arabic would be advantageous but not essential.
• Willingness to travel to international events and flexibility in working hours.

Other information
Company Benefits and Initiatives Include:

• 25 days annual leave in addition to bank holidays - increasing by one additional day after 6 years, up to a maximum of 30 days.
• An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you! At William Reed, we call this our "MeDay".
• A volunteer day to take for supporting a chosen charity and giving back to the community.
• Opportunity for hybrid working
• Contributory Pension
• Life Assurance Scheme
• Group Income Protection
• Enhanced family-friendly leave pay entitlements
• Wellbeing benefits, including: A health care cash plan, Employee assistance programme, Virtual GP service and Access to health & wellbeing resources and tools.
• Cycle to Work Scheme
• Electric Car Scheme

Why work for us
We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees. Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.
We warmly welcome and encourage applications from talented individuals of all backgrounds and characteristics.
If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.

Skills Required