Job Description

Events Administrator

Company Description

WeBuyVintage provides a buying service for jewellery, antiques and vintage items enabling people across the UK to sell their unwanted items. Offering fair prices with no hard selling techniques either through our roadshow events, our postal service or catering to walk-ins at our Leeds Headquarters. Since 2023, the company has grown and developed whilst still maintaining a small but dedicated team. We are looking for team players who are committed to seeing the company expand and flourish.

Role Description

We are seeking a highly organised and detail-oriented Events Administrator to join our roadshow booking team. Our team book over 100 roadshow events a month in village halls, community centres and parish halls across the country. The successful candidate will be responsible for all admin tasks related to our roadshow events including researching and contacting venues, planning and organising our events, ensuring that all tasks are completed to a high standard allowing our roadshow events to run smoothly.

This role has the potential to expand into aspects of marketing including research of local advertising opportunities such as newspapers/ magazines, social media advertising and local campaigns.

Research

From a targeted list of towns and villages research potential venues. Assess the likelihood of success in each venue assessing various factors such as the location, availability of parking, local knowledge of the venue.

Planning

Using a quota for the number of events each week in a given area, plan potential areas to target considering distance between events, accessibility for our roadshow buyers. Plan your own time to ensure all tasks are completed and appropriate amount of time is spent contacting venues.

Communication

Call venues to introduce the company and explain the roadshow concept. Communicate clearly to obtain key information around price, access, size of rooms. Check availability for roadshow times and book venues. Negotiate price with the rental of venues. Ensure all necessary permits and licenses are shared with venues. Serve as the primary point of contact for venues. Collaborate with other team members of the booking team and the wider office.

Organisation

Log all booking information on required forms Organise local marketing posters for booked venues

Who we are looking for:

Experience booking events Strong organisational and multitasking skills. Excellent communication and interpersonal abilities. Great telephone manners. A proactive approach. Ability to work independently including ability to manage own time. Computer literate with data entry skills. High attention to detail.

Employment Information

Four Day Working Week (32 Hours) 9:30am to 6pm, Monday to Thursday Starting Salary between 25,000-27,000. Salary is dependent on experience.
To apply please submit your CV through Indeed including your experience in events organisation.

Job Type: Full-time

Pay: 25,000.00-27,000.00 per year

Benefits:

Company pension Free parking On-site parking
Schedule:

Holidays No weekends
Application question(s):

What experience have you had in a phone-based role? Have you worked in events or activity booking before? If so, what was the role?
Work Location: In person

Application deadline: 31/07/2025