Job Description

Job Title:

Events Coordinator

Reports To:

Events Manager

Location:

Trailfinders sports club

Contract:

Fixed-term

Salary:

28,000 - 30,000

About the Role

We are seeking a highly motivated and hands-on Events Coordinator to join our dynamic events team. Reporting to the Events Manager, you will play a key role in ensuring every event runs smoothly. You will work across a variety of events, from corporate away days, weddings, conferences & sporting events where you will be supporting the Events Manager and organisers in delivering exceptional experiences that exceed client expectations. This is a fast-paced, varied role where no two days are the same. You'll need proven experience in events, a passion for creating unforgettable moments, and the confidence to handle challenges as they arise.

Key Responsibilities

Oversee and assist with event setups & breakdown, including room layouts, audio-visual equipment, and catering arrangements. On the day event coordination ensuring events run on time and are meeting our usual high standards. Maintain a clean and organised environment before, during, and after events. Provide 5-star customer service to clients, guests, and stakeholders. Support the Events Manager in delivering seamless, successful events. Handle last-minute changes and resolve on-the-day issues quickly and effectively. Communicate professionally and effectively with senior management, food & beverage staff, clients, and members of the public. Manage time effectively to accommodate early mornings, late nights, and weekend work. Ensure all events are prepared and presented to an exceptional standard. Conduct event handovers and ensure smooth operational transitions.

About You

Proven experience in delivering events. Confidence to work independently and take ownership when required. Passion for creating exceptional and memorable event experiences. Strong organisational skills and meticulous attention to detail. Excellent communication and problem-solving skills. Ability to work under pressure and meet tight deadlines. Flexibility to work weekends, early mornings, and late nights.

About Trailfinders Sports Club

Trailfinders Sports Club is one of West London's premier function venues, boasting outstanding hospitality and sporting facilities.
With 20 acres and 5 modern pavilions, operations vary from sports events such as match days for our 2 professional teams, Trailfinders Women (Premiership) & Ealing Trailfinders Men (Championship) through to private events such as conferences, team buildings and weddings.

Do you thrive off providing exceptional service & would like to further develop your management skills within hospitality & events?
Are you looking for a new challenge with competitive pay, paid overtime and a range of benefits such as discounted holidays and free comprehensive travel insurance? If so we want to hear from you!

What We Offer

The opportunity to work on a diverse range of exciting events. A supportive and collaborative team environment. Opportunities for professional growth in the events industry.
If you thrive in a fast-paced environment and have a flair for creating outstanding events, we'd love to hear from you.

Qualifications

/ Skills

Strong organisational skills with the ability to manage multiple tasks simultaneously. Excellent communication skills to interact positively with guests and colleagues alike. Proficient in Microsoft Word & Excel Experience in hospitality & events is an advantage. Time management skills that enable you to prioritise tasks efficiently in a fast-paced environment. Join us as an Event Assistant and be part of creating memorable experiences for our guests!
Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 28,000.00-30,000.00 per year

Benefits:

Company events Company pension Discounted or free food Free parking On-site gym
Ability to commute/relocate:

London W13 0DD: reliably commute or plan to relocate before starting work (required)
Work authorisation:

United Kingdom (required)
Work Location: In person