Job Description

About Independent Events:

At Independent Events, we deliver bold, engaging, and interactive experiences across public, private, and corporate sectors. From large-scale family events to bespoke workshops and live performances, we're known for our creative flair, attention to detail, and exceptional talent coordination. We are now looking for a highly organised and proactive

Events & Performer Manager Maternity Cover

to join our growing team.

Role Overview:

Maternity cover - This role is ideal for a highly motivated individual with a background in the arts, exceptional administrative abilities, and a passion for working with performers and children's programming. You'll play a crucial role in ensuring smooth preparation for event operations , managing performers and workshop delivery, and maintaining the administrative backbone of our events.

4 days per week at our workshop/office in Wallsend. Days can be flexible but Fridays and Mondays would be required at times.

Key Responsibilities:

Event Logistics & Talent Coordination

Plan and oversee all logistical elements of events and workshops, from concept to execution Source, interview, and cast performers suitable for a wide range of roles and environments Schedule and manage workshop staff and performers, ensuring all team members are briefed and prepared Assess performer/staff suitability quickly and effectively based on experience, character, and role requirements Manage client communications, contracts, onboarding, and feedback

Administration & Operations

Maintain detailed and accurate administrative systems including event schedules, booking forms, performer databases, and risk assessments Handle all documentation including contracts, invoices, insurance forms, and workshop materials Support compliance with health & safety, safeguarding, and GDPR regulations Create and distribute event packs, staff briefs, and logistics schedules Track budgets, manage supplier communications, and support with event reporting and post-event evaluation Work closely with the wider team to ensure administrative efficiency across all project stages

Required Skills and Experience:

Demonstrated experience in event logistics, preferably in the arts, education, or live performance sectors Strong administrative background with confidence managing multiple workflows and documentation Familiarity with performer and workshop coordination, including casting processes Excellent written and oral communication skills High level of attention to detail with the ability to manage time and priorities effectively Strong interpersonal skills with the ability to communicate confidently with performers, clients, and colleagues A proactive problem-solver who thrives in a fast-paced environment and can make sound decisions quickly Proficiency with Microsoft Office and project management tools (e.g., Asana or similar)

Desirable:

Experience working with children or coordinating family-focused programming Background in performing arts, theatre, or creative education
Job Types: Part-time, Temporary
Contract length: 11 months

Pay: 21,000.00-25,000.00 per year

Expected hours: 32 per week

Benefits:

Casual dress Free parking On-site parking
Schedule:

Monday to Friday Weekend availability
Ability to commute/relocate:

Wallsend NE28 0BE: reliably commute or plan to relocate before starting work (required)
Application question(s):

Do you have experience within the performing arts industry - we are particularly interested in those with workshop facilitation experience for children and live performance knowledge?
Experience:

Events management: 1 year (required)
Work Location: In person

Application deadline: 21/05/2025
Reference ID: Maternity Cover - Events Manager
Expected start date: 02/06/2025