Job Description

MAIN DUTIES AND RESPONSIBILITIES

The Examinations Officer is responsible for the administration and organisation of all aspects of internal and external examinations in accordance with the regulations laid down by the awarding bodies.

Key responsibilities:

Liaising with all staff, e.g., heads of department regarding entries.

Disseminating information, answering enquiries and dealing with complaints regarding external examinations with staff, students and parents/carers.

Submitting entries for external examinations to awarding bodies in advance of deadlines.

In liaison with the SENCO organise access arrangements regarding candidates with special educational needs.

Managing the daily running of internal and external examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examinations and arrangements for candidates with special educational needs are in place.

Organising exam materials, providing safe custody of and organising examination stationery and materials, including question papers, in accordance with regulations.

Organising the examination rooms, in accordance with regulations.

Providing a centre timetable to include dates, times, venues and number of candidates.

Resolving examination clashes in accordance with regulations.

Briefing candidates on examination regulations and producing written guidelines for staff and students; ensuring candidates are aware of their own examination timetables.

Collecting and despatching worked scripts in accordance with the regulations.

Arranging invigilation, including briefing and training invigilators in school procedures.

Being present and available in school on the days when results are notified, and overseeing the distribution of results to candidates.

Producing analyses of examination results as soon as practicable.

Providing statistics on examination entries and results for the Headteacher, senior management team, governors, DfES, etc.

Checking DfES and other examination statistics before publication.

Overseeing the checking and distribution of certificates.

Processing enquiries about results and requests for return of scripts.

Ensuring that costs of retakes etc. are reimbursed by candidates/departments, as appropriate.

Encouraging a positive examination culture in the school to which all staff and students subscribe.

Liaising with the National Assessment Agency and Examination Officers Association as appropriate.

Making arrangements for internal examinations, including the production of the timetable, rooming and invigilation.

Maximising the use of SIMS Exams module

Keeping up to date with the requirements of the role. Ensuring attendance at appropriate awarding body and other INSET training meetings, etc. and keeping up to date with the latest procedures and regulations for external examinations.

Any other reasonable duties as commensurate with the grading of the post.

Staff and finances

Undertake supervision of invigilators.

Manage the Examinations budget ensuring Best Value Added at all times

Changing Lives Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to screening including an enhanced disclosure from the Disclosure and Barring Service and also past employment checks. We are an equal opportunities employer. References and a Self-Disclosure Form will be sought prior to interview. In accordance with KCSIE 2024, online searches may be carried out as part of the recruitment process.

The Trust reserves the right to close this vacancy should an effective number of applicants be received. Early applications are encouraged. If you experience any issues whilst using MyNewTerm, then please do not hesitate to contact a member of the HR Team via email, hr@changinglives.education or T: 01946 820 356.

Job Types: Full-time, Permanent

Pay: 31,067.00-31,586.00 per year

Benefits:

Company pension Cycle to work scheme On-site parking
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 08/08/2025
Reference ID: WLAExamOffJul25