Job Description

Rutlish School

Merton
34,416 - 35,448 per year

Salary:

ME8 point 18-20

Job type:

Full Time, Permanent

Start date:

01 October 2025

Apply by:

8 September 2025

Job overview

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Examinations Officer

Starting ASAP


Post title Examinations Officer


Grade ME8 point 18 - 20 / 34,416 to 35,448 full-time


(52 weeks per year / average of 35 hours per week)


Responsible for Exams, Examinations Administrator and Examinations Invigilators


Responsible to SLT with responsibility for Examinations


Line manager Assistant Headteacher

Rutlish is a very successful, over-subscribed comprehensive school located in the leafy suburbs of Wimbledon. We have an exciting opportunity for an experienced Examinations Officer with good computer skills to lead our Examinations Team. In order to meet the current operational needs of the school this is a unique opening for the right candidate, as the working hours will be flexible based upon the examination timetable e.g. part-time during non-examination periods and full-time when examinations are in session.


For further information please download a copy of the Job Information pack from our website https://www.rutlish.merton.sch.uk.


Completed application forms should be submitted by

9:00am on Monday, 8th September 2025

. Please email your application to jobs@rutlish.merton.sch.uk


Please be aware that promising candidates may be called for interview before the closing date.


No Agencies or CVs please as these will not be considered for shortlisting


We are committed to safeguarding the welfare of children in line with Keeping Children Safe in Education. All applicants are required to undertake an enhanced Disclosure and Barring Service check. We fully support the London Borough of Merton's Equal Opportunities Policy.

Purpose of the job

The Examinations Officer is responsible for the administration and organisation of all aspects of external and internal examinations for the academic year, in liaison with Senior Leadership Team and all stakeholders*, and in accordance with the regulations laid down by the awarding bodies.


The School delivers a range of courses. These include: GCE, GCSE, BTEC, OCR National, CATS and other assessments.


Duties & responsibilities

Line and performance management of Examinations Administrator Co-ordinate a team of invigilators, with the support of the Lead Invigilators, including recruitment, training, management and deployment of invigilation staff Co-ordinate the preparation and submission of entries to examining bodies by creating and monitoring electronic marksheets Develop, organise and maintain complex examination and data systems in liaison with all stakeholders Ensure all examination papers and stationery and materials are delivered safely to the school, being responsible for their strict security and ensuring completed papers are dispatched promptly and appropriately Ensure all examinations start and finish appropriately in line with examination board regulations, including the conduct of any on-line examinations. Ensure students receive the necessary information about examination entries, dates and times of examinations, conduct during examinations and the collection of results and certificates and that this information is given in good time. Initiate appropriate correspondence with and responding appropriately to correspondence from the various examination boards Deal with issues relating to appeals, re-marking and other administrative issues such as students who miss examinations through illness or who require special consideration. Deal with enquiries from parents and students, including former students. Downloading results at the end of the Examination Season from the secure website, providing SLT with reports and broadsheets relating to the school's results and making appropriate arrangements for their distribution Co-ordinate the appropriate dissemination of public examination results Meet, greet and accompany Examination Centre Inspectors upon their arrival and ensure the Headteacher is aware of the inspection.

General requirements

Excellent organisational skills and an ability to produce work to meet tight deadlines with minimal supervision Exercise a high degree of integrity and confidentiality when handling materials, student data and examination results A flexible approach to hours of work particularly during the peak examination season The ability to communicate effectively and competently with enquiries from staff, students, parents/carers and external bodies Recognise own strengths and areas of expertise and use these to advise and support others Attend and participate in School and Admin meetings Participate in training, development and performance management To undertake other duties commensurate with the post as may be required by the School.

This job description sets out the main duties of the post at the date when it was drawn up. Such duties may vary from time-to-time without changing the general character of the post or the level of responsibilities entailed. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

Rutlish / Sixth form staff and students, Examination Boards, Parcel Force, Site staff and the Local Authority

Person specification

The Person Specification is strictly related to the requirements of the post as determined by the current . Short listing is carried out on the basis of how well you meet the requirement of the person profile. You should refer to these requirements when you complete your application form.

A. Knowledge, Skills and Aptitudes


I. Forward thinking with the ability to exercise initiative, work under pressure and manage conflicting priorities and deadlines. (E)


II. Ability to communicate effectively and appropriately, both orally and in writing with a range of people including students, parents, staff and outside agencies, (E)


III. Ability to manage projects and pieces of work to ensure their completion on time, to assess priorities and demands and meet them appropriately.


IV. Ability to work collaboratively and effectively with senior members of staff, governors, parents and outside agencies (E)


V. Ability to generate complex reports, documents and booklets using Information Technology (E)


VI. Ability to work effectively as part of a team and on own initiative. (E)


VII. Ability to maintain accuracy when dealing with repetitive tasks. (E)


VIII. Knowledge of developing and maintaining effective computerised and manual information systems. (E)

B. Experience


I. Experience of developing and reviewing administrative procedures and routines in a busy office environment. (E)


II. Experience of dealing with enquiries in person and by telephone. (E)


III. Experience of using IT at an advanced level - Sims (E) Examinations Package (D)


IV. Experience of the examinations process at Secondary School level (D)

C. Qualifications


None specified

D. Other requirements


I. Commitment to comply with the Council and School's Equal Opportunities and Health and Safety policies. (E)


II. As you are dealing with student records confidentiality is essential (E)


III. Ability to work flexibly in response to the needs of the service including attendance at evening meetings as required. (E)


IV. Show a personal commitment to safeguarding and promoting the welfare of children and young people. (E)

Recruiter contact:

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Email us

Call us

About

Rutlish School

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Rutlish School

Watery Lane, Merton Park
London
SW20 9AD
United Kingdom

+44 20 8542 1212

Rutlish School is a voluntary-controlled secondary boys' school based in Merton, south-west London, for students aged 11-18.

Headteacher

Ms Laura Howarth

Values and vision

Rutlish School aims to create an environment where boys and staff behave responsibly and contribute fully as they develop a clear sense of belonging to the school community. The secondary school is committed to educating the whole person and helping its pupils to understand the importance of responsibility, compassion, competition, fairness and honesty in all that they do.



Teaching students the skills of self-discipline, co-operation, respect and tolerance is seen as essential, as without these skills it is believed that academic objectives cannot be reached.

Ofsted report

"The boys are proud to be members of the school; they feel safe and their behaviour is considerate and courteous. Internal and external exclusions have fallen rapidly as a result of consistent policies and careful monitoring. The headteacher and senior leaders, including governors, have been successful in their relentless focus on improving teaching and raising achievement. Staff morale is high and parents and carers express confidence in the leadership and management of the school. The curriculum and students' spiritual, moral, social and cultural development are strengths."



View Rutlish School's latest Ofsted reportPlease note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow

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