Job Description

Exams and Data Officer

Full time (8:00 - 16:10 with some flexibility during exam seasons), term time + 3 weeks



The Exams and Data Officer is responsible for the administration and organisation of all aspects of external and internal examinations in accordance with the awarding body regulations.

The Exams and Data Officer is responsible for managing the collection, entry, integrity, consistency, quality and output of the data stored in the School's Management Information systems.

The Exams and Data Officer will report to the Director of Studies and will be a key member of the school's admin team, supporting and covering their roles as required, including front office and invigilation.

Specific responsibilities of this post include but are not limited to:

Exams

Liaising with relevant staff regarding entries i.e. Heads of Department and Learning Development Distributing relevant documentation from JCQ as required Leading briefing sessions for pupils taking public exams, outlining JCQ rules and regulations Attending seminars, Exams cluster groups, conferences etc to ensure up to date knowledge of public examination developments and best practice and sharing this information as necessary Ensuring the school is ready for JCQ inspections in conjunction with the Director of Studies Answering enquiries from staff, students and parents regarding external examinations Submitting entries and estimated entries for GCSE and A Level examinations in advance of deadlines Liaising with the Assistant Head Learning Pathways regarding access arrangements and any special arrangements Managing the daily running of external examinations, including timetabling invigilators Arranging secure storage and sending of public examination papers Managing a team of invigilators including recruiting (in conjunction with HR) and training

Attendance on Results Days Providing examination entry and results information to the SLT, Governors etc Dealing with results enquiries Working with ICT to provide laptops etc for exams Attending Heads of Departments meetings as required Administration of entrance exams Administration of scholarship exams Administrative support relating to Subject Access Requests as required Any other reasonable duties required by the Head Amending working hours during exam periods to meet exam requirements

Data

Managing and maintaining the integrity of all academic-related data in iSAMS, including the creation and maintenance of all pupil and parent records

Collating and exporting iSAMS information ready for use in other systems within the school

Creating custom reports using iSAMS report builder tools as required by SLT

Working closely with the Director of Studies to manage the integrity of data for the creation of the new academic year data set and associated processes

Collating and importing data relating to subject choices

Disseminating information to Heads of Departments and allocating students to subject sets

Overseeing the population of new teaching sets and timetables according to the school timetable

Liaising with the Admissions team to onboard new students including crosschecking their admission forms with details on iSAMS and scanning and uploading of birth certificates and passports

Ensuring that complete and full educational data is available for all students

Assisting the IT team with managing data in other systems as directed

Managing and maintaining the integrity of all data for My School Portal and other integrated systems

Overseeing changes of details requests from My School Portal

Administering user accounts on My School Portal including account activation and maintenance

Producing statistical returns as required by external bodies, for example DfE

Acting as the first line of support for staff on iSAMS and troubleshooting issues where required, in conjunction with the IT team

Training staff on understanding data and using iSAMS to drive improvements

Ensuring compliance with GDPR regulations for use, storage and archiving of all types of data, school wide

Regular checking and cleansing of data to ensure accuracy and compliance with Data Protection guidelines

Contributing to the maintenance and updating of all school policies and procedures associated with management of student data

Producing and analysing data relating to student numbers, achievement, success rates and destination data for internal purposes

Producing student and curriculum related performance indicators to underpin internal quality assurance and performance management processes

Analysing and producing data to enable each department to set performance targets in line with whole school policy

Providing administrative support relating to Subject Access Requests as required

Completing information for Surrey County Council regarding leaving students

Organising regulatory staff training including First Aid and Fire Safety

Updating staff training records on iSAMS

Supporting the safeguarding team to ensure staff training is completed in a timely manner

Coordinating pre-planned staff cover requirements and supporting last minute cover requirements as required

Job Types: Permanent, Full-time

Pay: 17.95 per hour

Benefits:

Canteen Company pension Cycle to work scheme Discounted or free food Employee discount Free parking On-site gym On-site parking Sick pay
Work Location: In person