Job Description

Sheffield
05/10/2025


Exams Officer


The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included.


Job details

Salary

25,826 - 28,534 per annum

Contractual hours

37

Basis

Full time

Package

30 Days Annual Leave (222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period
17.1% Employer Pension Contribution into Local Government Pension Scheme

Date posted

12/09/2025

Job reference

RR00000895


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Job description

About us

The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.

About

the role

The role of the Examinations Officer is to manage the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations and/or awarding body rules for exam administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process.

Main Responsibilities:

To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines are met To ensure examinations are conducted in accordance with the regulations Act as the main point of contact for a Centre for all examination and achievement matters and as part of a Data Services & Exams Cluster Team be the main Examination contact for a group of Faculties Be the expert for all examination and achievement matters maintaining a comprehensive knowledge of exam related rules and regulations via relevant support available from external stakeholders (Awarding bodies/JCQ/Network group/The Exams Office etc.) Provide detailed advice on College examination procedures and processes. Ensure own knowledge is updated as soon as changes are published Contribute to the effective planning and oversee the examination process for all learners in a Centre in line with the relevant regulations To actively support the Head of centre in co-operating with the JCQ Centre Inspection Service, an awarding body or a regulatory authority when subject to an inspection, an investigation or an unannounced visit Manage arrangements to receive, check and store question papers and examination material safely and securely at all times and for as long as required in accordance with the regulations Contribute to the creation, review and update of exam-related policies as required by the regulations and accurately reflecting working practices in the centre Support the ALS and SEND team in implementing examination access arrangements or reasonable adjustments for eligible candidates (processing approval applications and requesting modified papers by the published deadlines) Register or enter candidates for an examination or assessment in accordance with the awarding bodies' published procedures and published deadline for that qualification Liaise with relevant internal stakeholders to ensure final entries/registrations that have been submitted to an awarding body are regularly monitored, submitting timely changes (amendments/withdrawals) to ensure candidates take the correct papers at the correct time and enabling awarding bodies' to deliver accurate results to the centre Ensure all candidates are notified of their examination entries and the dates and times of their examinations/assessments in accordance with the regulations Ensure all candidates are aware of the JCQ and awarding body information and regulations regarding the conduct of their examinations/assessments in advance of these taking place Effectively manage the conduct of examinations in accordance with JCQ regulations and/or awarding body rules Ensure all exam accommodation is prepared in accordance with the requirements Effectively deploy fully trained invigilators to exam rooms according to the requirements Support the Head of centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination as required by the JCQ and awarding bodies Maintain the confidentiality and security of candidates' responses and dispatch scripts according to the requirements Process registrations / claims with various awarding bodies on a regular basis, ensuring internal and external deadlines are met Understand awarding body results indicators and provide support for relevant internal stakeholders in accessing results reports/analysis tools


If you want to find out more about the role please contactJane Huggett, Exams Manager - Jane.Huggett@sheffcol.ac.uk

What we can offer you

As the successful candidate, you will be offered a salary of between 25,826 - 28,534 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role.

Our benefits

Enhanced Pension contributions scheme with SYPA - 17.1% Annual leave - 30 Days (222 hours) + 8 Bank Holidays (59.2 hours)- this includes a discretionary Christmas closure period Health and wellbeing, we offer + Employee assistance programme through Bupa
+ Occupational Health through PAM
+ Free eye tests for VDU users
Free Parking is available at the majority of our campuses


Further information can be found on ourBenefits andCareer Development pages.

Disability Confident

We are a Disability Confidentemployer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee. Please review our Recruitment Guidelines for Disabled Candidates which provides further information on reasonable adjustments and how the Disability Confident scheme works in practice. If you require any reasonable adjustments or any support at any point throughout the process, please contact jobs@sheffcol.ac.uk

Armed Forces Covenant

As part of our commitment through the Armed Forces Covenant,we're pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans and military families contribute to our community and country.

Safeguarding

We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures. Further details on our safer recruiting procedures, including the employment of ex-offenders can be found here Safeguarding

Next Steps:

To apply:

Click and follow the links to complete the online application. For queries regarding the application process, please contact the Recruitment Team at jobs@sheffcol.ac.ukCVs are currently not accepted.

As a Leader in Diversity employer, we encourage applications from everyone and value diversity in our workforce.

Closing date: 5th October 2025

Please be aware - If we have a high number of applications, we may decide to close the vacancy earlier.