Job Description

Executive Assistant

Aberdeen Performing Arts is seeking a highly organised and proactive Executive Assistant to provide critical support to the Chief Executive and Leadership Team. This role is ideal for someone with a strong grasp of governance processes, exceptional administrative skills, and a commitment to supporting the smooth running of a dynamic, creative organisation.

About the Role

This position has two key areas of focus:

Governance & Board Support

You will play a central role in supporting our governance functions, ensuring that board and committee processes run efficiently and effectively. Responsibilities include:

Coordinating logistics, agendas, and documentation for Board and committee meetings Attending meetings and producing accurate, timely minutes Managing the archive of governance documentation and ensuring compliance standards are met Supporting the coordination of reporting and regulatory submissions

Executive & Operational Support

You will also provide high-level executive support to the Chief Executive and Leadership Team helping to ensure smooth day-to-day operations. This includes:

Acting as a key point of contact for the Chief Executive Managing diaries, meetings, travel, and general coordination across the senior team Supporting internal office systems and workflows Assisting with HR administration, reporting, and wider organisational tasks

About You

We are looking for someone who brings:

Proven experience as an Executive Assistant or in a similar senior administrative role, ideally in the arts, charity or not-for-profit sector Confidence in supporting governance and committee processes Excellent organisational skills, with the ability to manage multiple priorities Strong communication skills, both written and verbal A high level of discretion, professionalism, and attention to detail Proficiency with Microsoft Office, Teams, and virtual meeting platforms A collaborative and flexible working style A commitment to equity, inclusion and supporting a creative workplace

About Aberdeen Performing Arts

We are a leading performing arts charity, running three iconic venues: His Majestys Theatre, the Music Hall, and the Lemon Tree. We present and produce a wide range of performances and creative projects, working with artists, audiences and communities from Aberdeen, the North-east and beyond.
We value creativity, inclusivity and innovation, and we are proud to be a real Living Wage employer.

Terms and Benefits

Permanent, full-time role (37 hours/week) Salary 35,000 - 40,000 depending on experience A generous benefits package including: Staff discounts on tickets and hospitality Discounted gym and leisure memberships Complimentary APA Friends membership Employee Assistance Programme Above-statutory employer pension contributions and life assurance

How to Apply

For more information about APA and to apply, visit www.aberdeenperformingarts.com/work-with-us, where you can submit your application and download the full job description.
We warmly welcome applications from candidates of all backgrounds and experiences. If you meet most but not all of the criteria, we still encourage you to apply.


Apply online or alternatively, send us your CV and covering letter (in a format which is most comfortable to you) which outlines your suitability and interest in the role to recruitment@aberdeenperformingarts.com. If applying by email, please also complete our online Diversity and Inclusion monitoring form.
Closing date for applications Sun 14 September 2025. Please note: We welcome new applications for this post. If you have applied for this role in a previous recruitment round, we kindly ask that you do not reapply on this occasion.
You may wish to apply by video or audio in addition to sending us your CV. To do this please ensure it is saved in an easily accessible format and send via a We Transfer link to recruitment@aberdeenperformingarts.com. Videos should be no longer than 5 minutes long (maximum).
If you have access requirements or need additional support to apply or to progress your application, please let us know so we can help - this information will not be a factor in our decision making. We run a Guaranteed Interview Scheme, which offers disabled people or those who are care experienced a guaranteed interview, if they meet the essential criteria for the role.
Please let us know in your application if you would like to be considered in the Guaranteed Interview Scheme. We are an equal opportunities employer and are committed to the principles of diversity and inclusion in all aspects of our organisation. In that spirit, applicants from diverse or under-represented backgrounds, experiences, ability and perspectives are actively encouraged to apply.