Job Description

Job number

ENG03704

Faculties

Faculty of Engineering

Departments

Department of Chemical Engineering

Salary or Salary range

46,614 - 56,345 per annum

Location/campus

South Kensington Campus - Hybrid

Contract type work pattern

Full time - Open ended

Posting End Date

29 Oct 2025

About the role

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An exciting opportunity has arisen for an experienced Administrator to join the Department of Chemical Engineering to provide daily, high-level support to the Head of Department (HoD), Executive Committee members (EXEC), the Director of Operations (DoO), and the Administration and Staffing Manager (ASM) across a broad range of essential activities.

What you would be doing

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This position involves handling complex and confidential matters, requiring the post holder to demonstrate exceptional judgment, discretion, and responsiveness, as well as strong organisational and interpersonal skills.



A key responsibility is delivering professional and personal administrative services to the HoD and the EXEC, acting as the primary point of contact for a wide range of issues. Typical duties include managing HoD files, overseeing diary and meeting arrangements, coordinating internal communications, booking rooms, circulating information, preparing presentations, arranging catering and travel, processing expense claims, and raising purchase orders.



The post holder will also provide vital support to the DoO in coordinating Departmental events, training activities, and both short and long-term projects. Additionally, they will assist with the organisation and administration of the Departmental Committee meetings, as well as the bi-annual meeting of the external Strategic Advisory Board.

What we are looking for

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You will join a friendly and hard-working team working with other administrative staff to deliver a high quality administrative support service as part of a busy and vibrant office.



Educated to degree level or equivalent, you will be highly motivated with excellent organisational skills and have the ability to interact confidently with staff, visitors and students at all levels. You will work independently and proactively, have excellent administrative skills, as well as a flexible approach to work and problem-solving, demonstrating excellent attention to detail and with well-developed interpersonal skills.



Previous administration experience is essential, along with in depth experience of following and developing a range of administrative procedures. Previous experience in higher education or the public sector is essential. You should have strong IT skills Microsoft Office, e-Recruitment systems and Management Information Systems (Oracle preferred)

What we can offer you

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The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity. Benefit from a sector-leading salary and remuneration package (including 41 days' annual leave and generous pension schemes). Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme. Interest-free season ticket loan schemes for travel. Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

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This is a full-time post (35 hours per week).



If you require any further details about the role, please contact: Leah Grey - leah.grey@imperial.ac.uk



Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.



If you experience any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

Interview date: Tuesday 11th November (in person)

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.