Job Description

37.5 hours a week

Applicant must have ability to travel to Bearsden, Glasgow.

About the role:

Diverse Diagnostics is seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide vital support to our executive team. This dual-role position is ideal for someone who thrives on managing complex administrative tasks while also independently coordinating cross-functional projects. The successful candidate will serve as a trusted partner, driving forward strategic initiatives, streamlining operational processes, and enabling interdepartmental collaboration.

Key Responsibilities

Manage complex calendars, schedule meetings, and arrange travel for senior executives. Prepare agendas, take minutes, and ensure timely follow-up for key meetings. Draft, edit, and manage high-level communications, reports, and presentations. Serve as a liaison between the executive office and both internal teams and external stakeholders. Handle sensitive information with a high level of confidentiality and discretion.

Project Coordination

Plan, implement, and track organisational projects across clinical, administrative, and business development functions. Define project scopes, timelines, resource allocations, and deliverables. Coordinate cross-functional teams to meet project goals on time and within budget. Monitor project progress, identify risks or delays, and propose corrective actions. Conduct research and prepare briefings to support informed executive decision-making.

Operational Support

Develop and refine internal systems and processes to drive efficiency. Maintain and manage systems for document control, task tracking, and reporting. Provide support for event planning, audits, and internal policy updates as required.

Required Skills & Experience

Demonstrated experience as an Executive Assistant, Project Coordinator, or similar administrative role. Strong organisational and project management skills, with the ability to manage multiple priorities. Excellent verbal and written communication skills. High proficiency in Microsoft Office Suite and tools such as Asana, Trello, or MS Project. High degree of professionalism, emotional intelligence, and discretion. Self-starter with the ability to work independently in a dynamic and evolving environment.

Desirable Qualifications

Experience in healthcare, or mental health services. Familiarity with compliance standards such as HIS, GDPR, or clinical governance frameworks. Formal training or certification in project management.

What's in it for you:

Opportunity to work closely with senior leadership and contribute to meaningful projects. Being part of a fun and dynamic team Bonuses including trips abroad Team days out/activities Opportunities to continuously grow within the company Birthday celebrations Regular company lunches
Only successful candidates will be contacted for interview.

Job Types: Full-time, Permanent

Pay: 30,000.00 per year

Benefits:

Company pension Free parking
Ability to commute/relocate:

Bearsden G61: reliably commute or plan to relocate before starting work (required)
Experience:

Secretarial: 2 years (required)
Work Location: In person