Job Description

Role Introduction:

Ready to take your EA career to the next level and work at the heart of a dynamic, fast-evolving tech business? This is your opportunity.


At OneAdvanced, we're seeking an experienced and proactive Executive Assistant to join our team on a 12-month maternity cover contract. You'll play a vital role in supporting three Executive Committee leaders during an exciting period of growth.


You'll be part of a close-knit and collaborative EA team, working across a company that values efficiency, trust, and professionalism.


This is a high-impact, varied, and fast-paced role. You'll gain unparalleled exposure to the inner workings of a leading tech business, supporting established teams and commercial leaders driving real change.


With lots of moving parts, you'll never be bored. You'll have the chance to make a difference every day by keeping things running smoothly behind the scenes. It's the perfect opportunity to bring your organisational skills to a high-profile, people-focused role.


What You Will Do:
Proactively manage complex diaries and inboxes, maintaining the highest levels of confidentiality. Screen enquiries, prioritise issues, and communicate on behalf of senior leadership. Collate, chase, and distribute monthly reports and presentations for the Leadership and Operational Boards. Liaise with internal teams, clients, and stakeholders on behalf of executives. Draft professional emails, briefings, reports, and documentation. Coordinate UK and international travel, including flights, accommodation, visas, and detailed itineraries. Support the planning and execution of internal events such as Town Halls and staff briefings. Provide ad hoc support and assist on special projects across the organisation. Take minutes and follow up on actions from key meetings. Submit and process expense claims and provide support to the wider EA team when needed.

What You Will Have:
Proven experience as an Executive Assistant, ideally supporting C-suite or senior leadership, with the ability to hit the ground running. A polished and accomplished professional approach, with confidence in managing high-level stakeholders. Exceptional organisational skills and the ability to manage multiple priorities in a fast-paced environment. Strong written and verbal communication skills. Proficiency in Microsoft Office tools, including Outlook, Teams, Word, and PowerPoint. A positive, solutions-focused mindset, bringing energy and fresh ideas to team collaboration and ways of working. Discreet and trustworthy, acting as a true partner to the ExCo members you support. Resilience and emotional intelligence - able to handle pressure, maintain composure, and respond to challenges with professionalism. A collaborative mindset and willingness to support fellow EAs as part of a wider, connected team. Flexibility to travel within the UK occasionally, if required.

Please note: This is a hybrid role based at our UK Head Office in Birmingham City Centre (The Mailbox), with an expectation to be on-site 3 days per week.


#LI-KI1

Advert closing date: Midnight, Sunday 21st September. However, we may close the advert earlier if a sufficient level of quality applications are received, therefore we recommend applying early.


What We Do For You:

Wellbeing focused

- Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

Annual Leave

- 26 days of annual leave, plus public holidays and the ability to buy additional days

Employee Assistance Programme

- Free advice, support, and confidential counselling available 24/7 through Care First

Personal Growth

- Regardless of where you are at in your career, we're committed to enabling your growth personally and professionally

Development Programmes

- From Future Managers to Leadership Training, our development programmes help you get where you need to go

Performance Bonus

- Our Group-wide bonus scheme enables you to reap the rewards of your success

Financial wellbeing -

We understand as well as your mental wellbeing, your financial wellbeing is really important

Pension Scheme

- Our plan with Scottish Widows offers 5% matched contribution by the company

Income protection insurance

- Providing you with support and assistance when you need it most

Recognition

- Highlighting and rewarding the great work our people do

Performance & Talent

- Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

Making a Difference

- we provide opportunities to help our people make a difference to the causes they care about

MatchIt!

- Fundraise for a cause close to your heart and OneAdvanced will match part of the funding

Volunteering Time

- Our volunteering leave scheme allows you to use your time to help those who need it

Pennies from Heaven

- donate the pennies from your pay check to help make a difference without lifting a finger

Who We Are:

OneAdvanced is one of the UK's largest providers of business software and services serving 20,000+ global customers with an annual turnover of 330M+. We manage 1.5 million 111 calls per month, support over 2 million Further Education learners across the UK, handle over 10 million wills, and so much more. Our mission is to

power the world of work

and, as you can see, our software underpins some of the UK's most critical sectors.

We invest in our brilliant people. They are at the heart of our success as we strive to be a diverse, inclusive and engaging place to work that not only powers the world of work, but empowers the growth, ambitions and talent of our people.

To learn more about working at OneAdvanced please click here