Job Description

About the Role

We're hiring a highly organised and proactive Executive Assistant to support the Founder of a fast-growing entertainment and media company. This role is ideal for someone who thrives in fast-paced creative environments but has a love for order, planning and precision.

You'll be the person who keeps everything on track. From managing schedules and communications to building workflows and ensuring deadlines are met, you'll bring structure and calm to a business that moves quickly and creatively.

If you take pride in doing things properly, think two steps ahead and enjoy being the person everyone relies on, this will be a great fit.

Key Responsibilities

Executive Support

Manage the Founder's calendar, meetings, travel and daily priorities. Oversee email correspondence and draft replies that reflect the brand's tone and professionalism. Prepare meeting notes, briefs and follow-up actions to ensure accountability. Maintain discretion at all times when handling confidential information.

Organisation and Workflow

Build and maintain systems that track projects, deadlines and deliverables. Keep production and content timelines up to date and chase progress when needed. Help create clear, repeatable processes for shoots, partnerships and launches. Spot gaps in organisation and suggest practical improvements.

Project Coordination

Support the rollout of campaigns, podcast episodes and live events. Liaise with internal producers, editors and external partners to keep everyone aligned. Coordinate logistics, schedules and communication to make sure projects stay on track.

Administration

Maintain well-organised digital folders for contracts, NDAs, brand decks and assets. Track invoices and key financial dates without managing full accounts. Ensure documents are stored and signed correctly and can be easily found later.

The Ideal Person

Exceptionally organised and self-disciplined. Naturally proactive, reliable and deadline-driven. Comfortable in a creative, high-energy environment. A confident communicator who writes and speaks clearly. Calm under pressure and quick to solve problems. Loyal, discreet and emotionally intelligent. Obsessed with finishing tasks properly and improving systems over time.

Skills and Experience

Minimum three years' experience as an Executive Assistant, Project Coordinator or similar role. Experience in media, entertainment or creative industries is preferred. Strong written and verbal communication. High level of proficiency with Google Workspace and project-management tools such as Notion or ClickUp. Demonstrated ability to handle multiple priorities and tight deadlines.

Reporting Structure

Reports directly to the Founder and works closely with the creative and production teams to keep operations running smoothly.

Culture

The company values creativity, reliability and high standards. We're looking for someone who enjoys supporting a growing brand, thrives on efficiency and takes genuine pride in making things run better every day.

Job Type: Part-time

Pay: 30,000.00 per year

Expected hours: 20 per week

Application question(s):

What tools or methods do you use to stay organised? If your manager suddenly added three urgent tasks to your list, how would you prioritise them?
Education:

Bachelor's (required)
Experience:

executive assistant : 2 years (preferred)
Work authorisation:

United Kingdom (required)
Work Location: In person