Job Description

About Us

We are a small, family-run group operating two well-established residential care homes known for their warm atmosphere, exceptional care, and modern approach to technology in care. Our Head Office in Hertfordshire coordinates finance, HR, compliance, and quality management for both homes.

We are now looking for a reliable, organized, and proactive

Executive Assistant / Administrator

to support the Director and assist with the day-to-day running of the group.

The Role

This is a varied and rewarding position with a mix of administrative and project-based responsibilities. You will:

Provide executive and administrative support to the Director. Cover administrative duties for a maternity leave post at one of the homes (remotely, with occasional on-site visits). Prepare staff hours, pay rates, and salary schedules for both homes. Manage correspondence, letters, and emails on behalf of management. Support small projects, audits, and compliance documentation. Liaise with care home managers and staff to ensure smooth operations. Maintain filing systems, records, and trackers for HR, training, and quality assurance.

About You

We're looking for someone who is:

Exceptionally organized, efficient, and detail-oriented. Confident using Microsoft Excel, Word, and Outlook. Able to manage multiple priorities and meet deadlines independently. A clear and professional communicator. Familiar with care-home administration or payroll processes (quite essential).

What We Offer

Flexible working hours and hybrid arrangements. Supportive, friendly working environment. A role with real variety and purpose. Opportunities to grow with a progressive care group. On-site parking and travel reimbursement for home visits.
If you enjoy being the steady pair of hands that keeps everything running smoothly -- and would like to work in a caring, values-led organization -- we'd love to hear from you.

Job Type: Part-time

Pay: From 15,000.00 per year

Expected hours: 18 per week

Benefits:

Flexitime On-site parking Private medical insurance
Application question(s):

Are you experienced in using Microsoft, especially Excel?
Education:

A-Level or equivalent (preferred)
Willingness to travel:

25% (preferred)
Work Location: In person